Field Administrative Assistant

Team Industrial Services, Inc. - El Segundo, CA (30+ days ago)


General Summary

The Field Administrative Assistant is responsible for performing day-to-day administrative functions and general office duties including but not limited to word processing, copying, filing, answering phones, payroll/timekeeping admin and data entry.

Essential Job Functions

  • Maintains a safe, secure and healthy environment by adhering to Company/Customer safety standards and practices and to legal regulations, alerting others regarding potential hazards or concern
  • Performs all duties as assigned and adheres to TEAM’s Core Values
  • Prepares source data for system entry by compiling and sorting information, and establishing entry priorities
  • Verifies entered data by reviewing, correcting, deleting, or reentering data
  • Handles and fields incoming telephone calls as necessary
  • Maintains administrative operations by following policies and procedures, and notifying operations management of significant information as needed
  • Performs timekeeping administrative duties for assigned field personnel
  • Controls invoicing, contract letters, return confirmations, and memorandums by distributing to appropriate management

Job Qualifications

  • High school diploma or equivalent required
  • Previous administrative experience preferred
  • Proficiency in Microsoft Office software required
  • Previous ERP experience preferred
  • Petro-chemical industry experience
  • Meridium Experience required
  • Travel requirement 0% - 25%

Work Conditions

  • Position is located at the client site
  • Work is conducted in a semi-private office/cubicle setting
  • Days and hours of work are Monday through Friday 8:00 am to 5:00 pm. Some flexibility in hours is allowed, but the employee must be available during the core work hours of 9:30 am to 3:30 pm

Physical and Mental Requirements

  • Ability to lift and carry 25 pounds
  • Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits employee to communicate effectively
  • Ability to sit for prolonged periods of time with or without reasonable accommodation
  • Sufficient manual dexterity with or without reasonable accommodation, which permit the employee to perform routine office duties
  • Sufficient personal mobility and physical reflexes, with or without reasonable accommodations to perform office duties and travel when necessary to off-site locations

Job Type: Full-time

Experience:

  • Petro-Chemical: 3 years
  • Administrative Assistant: 3 years
  • Data Entry: 3 years
  • Meridium: 3 years