Full Job Description
Performs detailed and responsible clerical and secretarial duties, and administrative support for the Public Works Department.
Work is performed independently under the direction of the Streets Department Supervisor.
Hours: Monday-Friday, 7:30am-4:00pm
Examples of Duties
Answers telephone and provides routine assistance to the general public; provides information on departmental and city policies and procedures as required; assists public in completing forms/applications that require standard, routine information; receives and routes incoming calls to Public Works for repair or service; gathers information and determines priority of call.
Utilizes the city's asset management system and enters complaints and work orders into computer system and distributes to appropriate personnel on a daily basis for follow-up.
Prepares, matches, verifies and codes purchase orders, invoices and vouchers, using the City's financial software.
Prepares, types, word processes and proofreads a variety of documents including general correspondence, agendas, minutes and reports; enters a variety of data and information into various computer programs.
Monitors and purges department files in accordance with applicable legal regulations and local retention schedule.
Tracks various notices for the Streets department.
Prepares various reports for the Streets department.
Maintains and tracks programs and projects for Public Works department, including radio licensing.
Files documents, maintains inventories and records for assigned department.
When needed, sorts and distributes mail for the Public Works department and operates a variety of office equipment.
Assists with special projects as requested.
Is cross-trained and acts as back-up to Administrative Secretary – Public Works (Utilities).
Equivalent to the completion of twelfth grade with additional specialized training in secretarial sciences, clerical accounting skills, or related training.
Two to three years of increasingly responsible clerical experience.