Executive Assistant to the CEO

Quorum - Washington, DC4.1

Full-time
Named a top D.C. startup to watch in 2016, 2017, and 2018, Quorum is software built for public affairs. We provide one place for stakeholder engagement, legislative tracking, and grassroots advocacy. Thousands of public affairs professionals use Quorum for their work in Congress, all 50 state legislatures, major U.S. cities, and the European Union.

Quorum is bootstrapped—we have never raised venture capital funding—and works with organizations like Coca-Cola, the United Nations Foundation, Sierra Club, General Motors, Lyft, and the U.S. Travel Association. Founded in 2014, Quorum is headquartered in Washington, D.C. with an international office in Brussels.

The Executive Assistant to the CEO does more than just support our CEO and Executive Team. The Executive Assistant is the living breathing backbone of many busy people at Quorum who are working together to change the way the advocacy process works.

About You

You are highly organized and enjoy constructing order out of chaos
You care about enabling the people to be as productive and impactful as possible
You are comfortable engaging in hard conversations to make sure that our Executive Teams’ schedule and allocation of time accurately reflects key company priorities
You have a deep respect for and understanding of the importance of confidentiality
You are an attentive listener and are able to convert what you hear into concise action plans that you execute completely
You take pride in your attention to detail and maintain high quality standards
You act with confidence and professionalism with internal and external stakeholders at all levels of an organization
You are able to empathize with others’ unique situations and regularly escalate concerns as appropriate
You have previous professional experience working closely with senior leadership (e.g., CEO/CTO/COO)
You’re an engaged learner—you are eager to expand your skills, get your hands dirty, and find solutions to challenging problems that require tradeoffs
What You'll Do

As the Executive Assistant to the CEO, you should expect to spend 50% of your time providing support (e.g., calendaring and scheduling) to Quorum’s CEO and other Executive team members, 30% of your time promoting the smooth functioning of the office as a whole (e.g., food orders and stocking), and 20% of your time managing cross-functional projects that are a high, short-term priorities for the Executive Team.

First Week: You will begin tackling a variety of professional assistance responsibilities for our CEO, including inbox management, expense reporting, domestic/international travel, and calendaring. You will also takeover office management responsibilities (e.g., ordering and stocking weekly food orders, front-desk staffing schedule, etc.).
First Month: You will work side-by-side with the CEO to plan and schedule Weekly Leadership Team Meetings. You will attend Leadership Team Meetings to take notes and document action items. Then, will follow-up with necessary stakeholders to ensure that all commitments are fulfilled on the agreed upon timeline or appropriately rescheduled. You will also ensure that the CEO is prepared for key external meetings (e.g., receives an agenda for high-value prospective client meetings).
First Six Months: You will act as the project manager for high priority cross-functional projects (e.g., determining and executing on a plan to hire two senior executives) that need to be completed in six months or less. You will contribute to the success of a high-growth start-up.
About Us: The Operations Team

We pay attention to detail and have pride in the work we do, knowing that our team helps provides peace of mind to clients and team members alike
We believe that precedent is not best practice—we are constantly striving to improve our own workflows
We have a wide-scope of responsibility, serving as the chief subject matter experts on sales operations, human resources, and finance
We're a lean team and each one of us is excited to pitch in wherever we are needed
We assume positive intentions and employ our varied professional backgrounds to help one another grow (e.g., 1:1 coaching to transfer skills)
We work in a fun environment where we form real friendships with other professionals. Quorum team members have a strong sense of belonging at a growing startup
Our Work Environment

We work in a vibrant, sunlit space in our modern, open concept office
A weekly food delivery service stocks our fridges with breakfast and lunch foods so team members don’t have to eat out.
All team members are given access to our building’s state of the art gym
The Quorum team loves to spend time doing fun things outside of the office, which we call Quorum Fun events. Past Quorum Fun events have included apple picking, yoga, and wine tasting
Our office building is located in the heart of downtown DC, easily accessible by metro, bus, and rideshares. It is also in close proximity to great restaurants, food trucks, shopping, and popular happy hour spots
Do you want to know what it’s like to have a real impact at a fast-growing company that is changing the way the advocacy process works? Drop us a line. We'd love to talk to you!