Accounts Payable Data Entry Clerk

Benedictine University - Lisle, IL3.9

Part-timeEstimated: $32,000 - $43,000 a year
Founded as a Catholic university in 1887, Benedictine University is located in Lisle, Illinois just 25 miles west of Chicago, and has a branch campus in Mesa, Arizona.

We are Catholic. All are welcome. Benedictine University seeks employees who understand and contribute to the University’s mission and vision. Inspired by our Catholic Benedictine mission and identity, our academic community is committed to inclusion. As an institution, we express our commitment to our identity as a Catholic and Benedictine institution through our values as they are manifested throughout the University. As such, all employees are expected to support the University’s Catholic Benedictine mission and identity and to contribute to its distinctive intellectual life in an effort to help each student and each other to thrive academically, professionally, and personally in our religiously and culturally diverse academic community.

Primary Duties and Responsibilities:
Job Title: Accounts Payable Clerk

Department: Business and Finance Services

Reports to: Brenda Zdenek, Accounts Payable Supervisor

Status: Part-Time

Position Summary: This position supports a key part of the University’s internal control process relating to the disposition of University assets, assuring all requests for payment. Under direct supervision, maintains the University’s accounts payable via data processing. Qualified candidates must have full-cycle A/P experience and must have the ability to function well in a high-volume setting.

Essential Job Responsibilities:
1. Analyze and review payment requests for compliance with University guideline and policies:
Reimbursement disbursements - Online and Manual reporting
Reviews submitted requisition to ensure all expenses have been properly substantiated and are eligible for reimbursement.
Ensuring that requests conform to the travel policies of the University concerning employee expenses and reimbursements.

Reconcile clearing accounts
Reconcile all expense clearing accounts, resolve discrepancies
Communicate via email with employees regarding expense matters

Invoice and check requisition payments.
Receiving and reviewing the invoice from the vendor to ensure all necessary information to process payment is included.
Confirming that the University has received all goods and services by comparing the purchase order and invoice.
Verifying that the invoice has been properly authorized for payment, footing the itemized charges to verify the total due, and verifying the invoice is not a duplicate.
Resolving any discrepancies between the invoice and purchase order with the vendor and/or internal department.
Ensuring that charges are posted to the right departments/accounts and the expenditure is charged against the proper accounting period.

2. Accounts Payable Processing.
Accurately entering invoices into the Accounting system. Accurate entry ensures that the expense will be charged to the proper accounting period and payment will be made in a timely manner.
Select and compile the necessary information for the preparation of each check run according to the University’s check run schedule.
Maintaining and updating vendor files to ensure the changes in address, phone numbers and tax identification numbers are accurately reflected in the system.
Accurately approve online expense reimbursements

3. Team effort and Troubleshooting
Assisting Departmental Accounting Manager and other managers with other responsibilities as assigned and assist in the fiscal year end audit.
Serving as a back up to the Office Assistant with the responsibilities such as answering phone lines for the Finance office, opening and distributing mail, coordinating meetings and assisting with department activities.
Effectively dealing with all vendor and staff questions and assist in troubleshooting problems.
Filing of documents

Other Functions:
1. Performing other related accounting functions as required.

Required Qualifications:
2-5 years of full-cycle accounts payable experience
Strong attention-to-detail and high-volume A/P experience

Specific Skills:
Knowledge of computerized accounting systems and applications, including PeopleSoft and general software applications such as Microsoft Excel and Word.
PeopleSoft or any web-based accounting software experience is preferred

Benedictine University does not discriminate in its admissions or educational policies, programs or activities; scholarship and loan programs; athletic and other University administered programs or employment practices on the basis of race, creed, color, national origin, sex, sexual orientation, age, disability, military or veteran status, marital status, citizenship, or any other characteristic protected by applicable law. The laws applicable to Benedictine University include constitutional and statutory protections of the University's rights as a religiously sponsored institution. This policy of equal employment opportunity applies to all employment and personnel practices including, but not limited to, recruiting, hiring, promotion, training and compensation.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Benedictine University is an Equal Opportunity Employer.