Full Job Description
Action Property Management, the leader in community management, is seeking a full time Administrative Assistant to join our team at our luxury association, Perla on Broadway, located in Downtown Los Angeles.
Why Join Action?
Action's goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here: https://tinyurl.com/actionglassdoor
We offer our Team Members the following:
Competitive starting compensation
Comprehensive benefits package for qualifying employees
On-going hospitality and property management training
Opportunities for career growth and advancement
Values driven company culture that encourages team work and excellence
Essential Duties and Responsibilities:
Assist Manager with duties, as requested, to ensure smooth operation of Association.
Type correspondence as requested by Manager, including letters to be drafted at Manager's direction, Action Lists, Board Meeting Minutes and update Association profile documents as needed.
Maintain an annual calendar, by month, for all major projects (i.e., budgets, audits and elections).
Assist Manager with research projects, as needed.
Monitor insurance certificate expirations for Association's contractors listed on profile.
Assist in the preparation of website material for the Associations, as directed by the Manager.
Coordinating appointments and meetings with vendors for Manager.
Assist Manager with paying invoices as needed.
Order office supplies and materials for the Management Office.
Assist Manager as needed with distribution of homeowner notices.
Assist Manager with supervision of front desk activities.
Director's Reports (prepared as often as the Board holds their meetings)
Transcribe minutes of meeting as needed for Manager.
May assist Manager with the creation of reports as needed.
Monday- Friday 8am-5pm
$25 - $27 per hour
Action Property Management is an Equal Opportunity Employer and Supports a Drug Free Workplace. Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
self-starter with good organizational, time management and follow up skills with the ability to manage competing priorities and assignments.
Professional verbal and written communication
Ability to be diplomatic and sensitive in responding to questions.
Ability to exercise good judgment, take appropriate initiative, demonstrate flexibility and respond to changing situations and needs
50- 60 wpm with a minimum (2) years recent office experience.