Administrative Support | Long-Term Temp | Recent Grads | Manhattan

Galileo Search, LLC - Search & Staffing - New York, NY4.5


Administrative Support | Long-Term Temp | Manhattan | Recent Grads Encouraged to Apply

Monday - Friday | Full-Time | 8:30 am - 5:00 pm | Must be able to commute to Lower Manhattan Daily | Must be available for a long-term temporary assignment

The Administrative Support / Documentation Specialist will provide document management assistance to our client’s Claims Department. This will include becoming a subject matter expert on department operations and performing various operational/clerical support tasks such as; preparation of presentation materials/PowerPoint, verbal and written institution correspondence, various office coordination functions, documentation organization and other tasks as needed.


  • Potential 12 - 24-month assignment


Key responsibilities include, but are not limited to:

  • Reports to a Senior Director and supports a department of seven
  • Coordinates and administer clerical functions of the department
  • Preparing expense reports
  • Preparing PowerPoint Presentations (PowerPoint Skills are essential)
  • Maintenance of office paper and electronic files
  • Facilitate departmental communications such as generating and receiving mail, message distribution, visitors, calls, etc.
  • Manage subscriptions and maintain Newsletter/Clipping Service
  • Serves as point of contact with the Administration and HR department to coordinate workflow processes and procedures with the managers and employees of the departments
  • Prepares slides and reports for meetings and presentations
  • Responsible for keeping various records for the department and generating regular reports
  • Attend Committee Meetings and take meeting minutes
  • Other projects or tasks that are specific to the department


  • Bachelor’s Degree required
  • Ideally, 1 year of administrative or clerical support experience or will consider recent graduates
  • Proficiency in Microsoft Office software: Outlook, MSWord, Excel, PowerPoint and ideally knowledge of Visio, Tableau and Access
  • Testing Required: Typing, Access, Visio, MS Word, Excel, PowerPoint
  • Enthusiastic team player who works well with others
  • Well organized – superb follow-up skills
  • High degree of initiative; self-starter
  • Great attention to detail
  • Good verbal and written communication skills
  • Proven ability to protect the confidentiality of sensitive materials and knowledge
  • Willingness to go-the-extra-mile to complete assignments or projects
  • Ability to solve complex problems through the team and independent analysis
  • Proven ability to meet deadlines and deal effectively in a fast-paced, highly professional environment
  • Ability to organize and evaluate office production and procedures and create processes to manage workflow
  • Trustworthy; strong personal integrity

Corporate Office / Financial Services / Insurance

Ready to explore this outstanding career opportunity? Forward your resume for our review TODAY!

Job Types: Temporary, Contract


  • Visio: 1 year (Preferred)
  • Excel: 1 year (Required)
  • Clerical: 1 year (Preferred)
  • Access: 1 year (Required)
  • MicroSoft Office Suite: 1 year (Required)
  • PowerPoint: 1 year (Required)


  • Bachelor's (Required)