Retreats Coordinator

EQUINOX - New York, NY3.7



We are a company with integrated luxury and lifestyle offerings centered on Movement, Nutrition and Regeneration. In addition to Equinox, our other brands, Blink, Pure Yoga, SoulCycle, Furthermore, and Equinox Hotels are all recognized for inspiring and motivating members and employees to maximize life. Within our portfolio of brands, we have more than 200 locations within every major city across the United States in addition to London, Toronto, & Vancouver.


We are passionate about high performance living and we practice what we preach – investing time in our own health and fitness. We believe that everyone has untapped potential within them and it takes a disruptive approach to unleash it. We dream big and don’t settle for the status quo. We sweat the details. We never accept less than 110% to help each other deliver the Equinox experience and enable our members to get great results. We are obsessed with what’s new, what’s now, what’s next. Never following, always leading, living ahead of the moment in fashion, culture and consumer behavior. We aren’t just a company; we’re a community vested in each other’s success. We value humility and a team approach at every level of the company.

If you are a high performing individual who is passionate about winning and inspiring others then we are excited to discuss career opportunities with you.

Job Description

The Retreats Coordinator will support the Senior Director of Retreats and Member Experiences with managing the planning, logistics and execution of a curated collection of domestic and international active travel itineraries and will assist with other projects in line with elevated member experiences.

A successful candidate will have domestic and international travel experience, a love of the outdoors (hiking, biking, etc.), highly polished written communication skills, and experience with high-end event planning. Candidates with foreign language skills (particularly French and Spanish) preferred.

Coordinate details of active day and multi day trips
Book and coordinate wide-ranging elements such as staff, venues, suppliers, transportation, meals and activities
Work with EQX team members (Marketing, Personal Training, Group Fitness, Human Resources, Sales, etc.) to coordinate best efforts
Manage internal calendar and assist with scheduling
Log payments, reconcile expenses, and arrange vendor payments
Analyze trip performance and prepare metrics for presentation
Build high-quality, visually stimulating decks for internal meetings
Coordinate with guest speakers on travel and speaking arrangements
Order event collateral
Prepare site visit schedules and manage complex travel bookings
Take detailed meeting notes and initiate follow up as needed
Draft meeting agendas
Research potential destinations with a seasoned eye for quality experience
Keep abreast of current events, new openings and opportunities in key destination areas
Manage internal talent database
Manage guest lists with a keen eye for detail
Manage inventory of event / trip supplies

1-2 years of experience in travel industry and / or destination events
Bachelor’s degree or a demonstrated curiosity about the world and desire to learn
Outdoor experience, biking, hiking, water sports, etc.
Hospitality experience, particularly luxury market, preferred
Highly polished communication skills, skillful writer and researcher
Strong knowledge of geography and international and domestic destinations
Strong Microsoft Office experience especially with Excel, Word, PowerPoint
Beginner to intermediate experience with Photoshop and/or AutoCad preferred
Responsible and highly organized, with an ability to prioritize time-sensitive assignments
Written and spoken foreign language skills (particularly French and Spanish) strongly preferred
Impeccable taste, knowledge of quality food and beverage
Finger on the pulse of trends in fitness, health and wellness, fashion, food and current events
Solutions & detail oriented, multi-tasker
Proactive and bold; takes initiative and follows-through reliably, deadline driven, creative problem solver
Naturally curious
Poised, polished, and professional
Ability to work flexible hours to accommodate trip schedules
Ability to travel for pre-trip site visits and trips, including occasional weekends
Team oriented, with a friendly, flexible outlook
Experience managing guest lists
Valid driver’s license and valid passport required
Additional Information

We offer competitive salary, benefits and industry leading commission opportunities for club employees
Complimentary Club membership
30- 50% discounts on all Equinox products and services including Personal Training, Private Pilates, Spa and Café’ services and Shop items
This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the department.

Equinox is an equal opportunity employer. For more information regarding our career opportunities, please visit one of our clubs or our website at

All your information will be kept confidential according to EEO guidelines. Must have a legal right to work in the United States.