Executive Assistant

Eaton Vance - Washington, DC4.3

30+ days agoFull-timeEstimated: $56,000 - $75,000 a year
EducationSkills
By joining Eaton Vance, you’ll become part of a company that has one of the best employee retention rates in the financial services industry. We offer competitive salaries, generous benefits, and tremendous opportunities for growth and development. If you do not see a position that fits your career objectives, please return to this site in the future as our hiring needs will change. We look forward to your becoming a part of our continued success!

Location: Washington DC

Calvert Research and Management is a recognized leader in responsible investing. Our mission is to deliver superior long-term performance to our clients and to enable them to achieve positive impact. Calvert Research and Management is located in Washington DC and is a wholly owned subsidiary of Eaton Vance. For more information, visit www.calvert.com .

Calvert Research and Management has approximately $14.0 billion of mutual fund and separate account assets under management as of January 31, 2018. The company traces its roots to Calvert Investments, which in 1982 launched the first mutual fund to avoid investment in companies doing business in apartheid-era South Africa. Today, the Calvert Funds are one of the largest and most diversified families of responsibly invested mutual funds, encompassing actively and passively managed U.S. and international equity, fixed and floating-rate income, and multi-asset strategies.

Basic Purpose:
The Executive Assistant/Office Administrator is responsible for providing high-level administrative support to a busy CEO and COO. This position will have significant interaction across all departments, and will gain exposure to a wide variety of external contacts. This individual is also critical to the efficient management of the DC office space and the success of onsite meetings and events.

Primary Responsibilities:
Coordinate and prioritize calendar for two senior executives and ensure they are prepped for meetings, including creating materials where necessary. Manage extensive travel, including international travel, and complete expense reports.
Establish and maintain positive relationship management with key internal and external colleagues, clients, boards, academic firms, and industry influencers. Ensure regular outreach to priority contacts, and serve as a positive point of contact in each relationship.
Coordinate with sales and marketing on external events, determine availability of executive or his proxy, and ensure appropriate supporting arrangements are made including development of appropriate presentation materials. Manage and maintain conference calendar. Serve as communication point for PR team on media inquiries.
Handle onsite meeting and event logistics, including for Board meetings. Plan and execute office activities.
Interact regularly with onsite IT support to ensure all DC office IT systems are operating efficiently; communicate issues to Calvert COO as appropriate.
As the main point of contact with building management, ensure the efficient functioning of the office. Oversee emergency preparedness and office security. Maintain office supplies, process correspondence, and pay invoices.
Working with department managers, design, implement and manage program to onboard employees and contractors working with HR, Finance and Procurement Departments, as appropriate.
Substantial other duties as necessary

Job Requirements :
Bachelor’s degree or equivalent and 4+ years of professional experience. Interest in the investment management industry a plus
A proven track record of success in supporting an executive or executives with their administrative work, which has included the management of their travel, events, communications, and key relationships
Excellent writing and proofreading abilities, with an emphasis on accuracy, spelling, punctuation, and grammar
Strong time management and organizational skills that reflect an ability to prioritize and perform multiple tasks with attention to detail
Strong listening and communication skills suited for working collaboratively with a broad range of individuals and effectively interacting with colleagues both in the office and in remote locations, with external partners, and with clients
Self-starter with a high level of energy, professionalism and desire to learn
Ability to work well under pressure with rapidly changing priorities
Discretion with highly confidential and sensitive information
Proactive approach to problem-solving with strong decision-making capability
Proficiency in MS Word, Outlook, Excel, and PowerPoint is required. Experience creating professionally packaged documents with Adobe Acrobat a plus
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The Company is an equal opportunity employer and is committed to providing a work environment that is free of discrimination and harassment. It does not discriminate against applicants or employees with respect to any terms or conditions of employment on account of race, color, religion, creed, national origin, ancestry, sex, sexual orientation, age, pregnancy, parenthood, physical or mental disability (actual or perceived), medical condition including genetic characteristics, marital status, citizenship status, military service, gender, gender identity, registered domestic partner status, domestic violence victim status, status with regard to public assistance, or any other characteristic protected by applicable federal, state or local laws. Eaton Vance also prohibits discrimination based on the perception that a person has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. This commitment applies to all persons involved in the operations of the Company, and prohibits unlawful discrimination by any employee of the Company, including supervisors and co-workers. All employment decisions shall be consistent with the principles of equal employment opportunity.

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