HR Administrative Assistant

Flynn Restaurant Group Corporate - Independence, OH (30+ days ago)


HR - Administrative Assistant
Company Background

Flynn Restaurant Group (FRG) was started in 1999 as the owner and operator of eight Applebee’s in Washington State.

Since then the company has grown at over 20% a year, added two additional leading brands in Taco Bell and Panera, and has become the largest restaurant franchise and one of the 50 largest foodservice companies in the United States.

Today, through its three wholly-owned subsidiaries, Apple American Group, Bell American, and Pan American, FRG owns and operates over 460 Applebee's, 280 Taco Bells, and 130 Panera cafes, representing $1.9 Billion in Sales and directly employing 40,000 people in 32 states.

Going forward the company plans to continue its aggressive growth by building and acquiring additional restaurants as well as opportunistically expanding into other brands and businesses.

Flynn Restaurant Group Support Center

Our mission at the Support Center is clear – we provide ever improving support and systems that enable FRG to be more effective and focus on running premier restaurants.

We value our 150+ employees and are committed to setting clear expectations, rewarding and appreciating their contributions and helping our employees reach their full potential.

We look for people to join our team who think beyond themselves and consider the overall business, that want to “Own it” and have the “Whatever it Takes” attitude!

Position Description
The HR – Administrative Assistant performs various tasks to support the HR team and Support Center. This position will also perform miscellaneous general administrative tasks as needed.

Essential responsibilities will include:
Answer employee hotline calls and route to the appropriate HR Field Managers for each brand
Log calls and responses
Generate reports on hotline activity quarterly
Track HR budget expenses monthly
Confirm debits/credits are accurate and make necessary adjustments with Accounting
Participate in the creation of the annual HR budget
Process all HR department invoices
Oversee the Labor Poster vendor for each brand
Update unit opening/closings
Order posters replacements
Track shipments and manage invoicing
Contract management
Tracks renewals and contract terms for the HR department – provides advance notice to the appropriate brand Director for contract expiration
Support the VP of Human Resources and individual concept Directors
Plan travel
Schedule meetings and logistics for meetings/events for each brand
Assist with scheduling, reserving facilities and planning for SC Coordinate meetings for the Support Center and other office events – is a leading member of the Support Center “Fun Committee”
Ad hoc reporting as needed – manage Survey Monkey account for Ops surveys
Take part in routine conference calls and take detailed notes to distribute to participants
Coordinates administrative tasks for restaurant acquisitions and new-store openings
Support all office activities with the Fun Committee
Provides coverage in the absence of the Receptionist
Maintain and distribute petty cash as needed and keep petty cash log
Manage the ordering of office supplies for HR and new hires as needed
Maintain gold card stock for all brands and ship to stores as needed
Organization and distribution of sporting event season tickets
Send communications within the office and to the field as directed
Build and maintain strong relationships with vendors, superiors and coworkers

Desired Skills and Experience

1-2 years’ experience in an administrative/assistant function (HR experience a plus)
Must be highly enthusiastic and patient person
Must possess software skills with Windows and Microsoft Office Suite
College Degree – preferred
HRIS experience – preferred
Possesses excellent verbal and written communication skills
Excellent judgment, analytical and problem solving, the ability to work independently and as a team player, and ability to function in a highly confidential environment
Ability to multi-task and work under tight deadlines
Highly organized and able to work with and direct others

Why Work for Flynn?

Flynn Restaurant Group offers a variety of benefits and perks to encourage and empower our employees. We are committed to helping each employee work and live to his or her fullest potential. We offer a variety of benefits and perks while working for us:

Medical / Dental / Vision
Basic Life Insurance
Paid Time Off
Dining Discounts
On-Site Daycare
Retirement and Savings Plan
Voluntary Life Insurance
Flexible Work Schedule
PC/Laptop Assistance
Short and Long-Term Disability
Tuition Reimbursement
Company Outings
On-Site Fitness Center

The Flynn Restaurant Group is an Equal Opportunity Employer

Brand: Flynn Restaurant Group Corporate
Address: 6200 Oak Tree Blvd, Ste. 250 Independence, OH - 44131
Property Description: 2002 - Support Center - OH
Property Number: 1002