RESEARCH CONTRACT MGR-SPONSORED RESCH SVCS
Sponsored Research Services
Director, Sponsored Research Services
Specialists, Analysts, Admin Support
FTEs DIRECTLY AND INDIRECTLY SUPERVISED:
PURPOSE OF POSITION:
Provide leadership, plan, direct, implement, coordinate and improve the effectiveness and efficiency of Sponsored Program Services. Provide oversight for all research related contract services and minimize compliance risk related to sponsored research activities. Collaborate with Pre-Award and Post-Award Managers. Ensure a focus on customer service to faculty, PI's, divisional staff and external sponsors.
Overall Office Operations -Independently manage pre-award operations to high level of customer service, maintaining positive faculty relationships. Develop, implement, and manage to appropriate operational metrics. Intercede as necessary with staff, senior leadership, faculty, divisional administrators and divisional leadership. Ensure operating policies and procedures are contemporary with industry best practice, continuously reviewed, and actively followed. Intercede where necessary. Manage work flow to ensure timely and high quality task completion and follow-up, and effective distribution of work across staff. Manage projects related to SRS contracts or processes.
Contract Review -Assure thorough and prompt review of all contracts being submitted to ensure consistency with sponsor requirements and institutional polices. Continuously review and maintain accurate business process documentation. Troubleshoot issues related to contract submission and follow up with sponsors, Divisions, and other institutions as appropriate. Continuously monitor performance and utility of the ePAS system, adjusting on an on-going basis to gain processing efficiencies.
Personnel Management -Plan, organize, control, delegate, and motivate Sponsored Research Services contract staff. Identify needs for, develop, and deliver staff training. Proactively manage staff enrichment, professional development, job duty balance, and facilitate ongoing staff collaborations with Divisions, interceding when necessary. Foster a sense of accountability and establish and manage to appropriate staff metrics.
Central Office Liaison -Effectively collaborate with central office constituencies, to include Research Administration, Office of Research Compliance and Regulatory Affairs, Center for Technology Commercialization, Legal, SP Accounting/Costing, and SRS Compliance; and Managers, Directors, VPs and AVPs of Finance and CCRF. Actively contribute to the SRS Leadership group.
Division Liaison -Establish and maintain effective working relationships with the Division research administrators, Division Directors, and faculty. Provide guidance and training on all aspects of contract sponsored program issues to these constituencies. Assure SRS staff are routinely meeting with Divisions and maintaining open dialogue to ensure reasonable follow-up on outstanding issues, personally intercede where necessary, and escalate relevant issues to the Sr. Director - SRS.
Bachelor's degree in Business, Finance, Law or related field.
5 years of experience in aresearch accounting and/or administration setting dealing with award review,award set-up, cost accounting, financialreporting, and award administration
Experience with the cost principles underlying sound sponsoredprogram mgmt practices, including OMBCirculars A-110, A-133, A-21, OASC-3 the Federal Acquisition Regulationsand the NIH Grants Policy Statement
- Interpersonal Communication
Excellent written and verbal communication skills.
Computer literate and ability to use personal computer based software applications (Word, Excel, Access) required. PeopleSoft grants and contracts module experience or related grant management application experience preferred.
Demonstrated ability to manage and develop self and staff. Demonstrated ability to manage, motivate and coach team under tight deadlines. Ability to prioritize workload of self and others. Ability to interact with people of all responsibility levels within the medical center setting as well as various funding agencies/sponsors.
Ability to interact with people of all responsibility levels within the medical center setting as well as various funding agencies/sponsors. Advanced knowledge of sponsors' fiscal/administrative terms and conditions. Ability to organize information, define problems, develop resolutions and recommend action plans. Experience and knowledge of post-award accounting in a medical center or research-intensive environment.
Must possess a high level of organizational and workflow efficiency skills and be capable of working well independently. Strong customer service orientation.