Office Coordinator

Disney Consumer Products and Interactive Media - San Francisco, CA (30+ days ago)4.2

Provide administrative support to the Product Development Lucas (Star Wars) team. The position collaborates closely with the VP Administrative Assistant and category leaders on providing department support. Administrative experience in a corporate environment with proven success interacting, partnering and networking with all levels of management, including executives (directors and vice presidents) in a fast-paced dynamic environment Excellent written, verbal and interpersonal communication skills to assure professional interaction with senior executives, internal partners, and external contacts. Strong command of English grammar skills with an ability to prepare correspondence from notes, meetings and author documents and reports Demonstrated strong organizational skills with attention to detail Ability to work effectively in a team environment Ability to manage time wisely and prioritize effectively Anticipate needs, take initiative, proactively problem-solve using sound judgment and handle confidential and sensitive information Enthusiastic attitude and strong work ethic Strong computer/technology skills, including but not limited to Microsoft Word, Excel, Google Mail, Docs & Sheets, Concur, PowerPoint, Visio, Mac Keynote, SAP (T&E, Labor Utilization reporting, etc.), Internet explorer and internet-based research. Experience using File Maker Pro and Web Conferencing is a plus. Strong organizational and follow-through skills, orderly and detail-oriented with ability to handle multiple work streams simultaneously, prioritize work and accurately and efficiently archive documents and work products Proven knowledge of office management culture, structure and operating practices Able to lift boxes up to 20 lbs.
General Office: Collaborate with Director & PD Team on all scheduling needs. Manage office supplies through placing orders and maintaining stock, including overall printer maintenance. Partner with Work place services & IT to resolve issues as they arise. Provide on-site meeting coordination – Order Catering, booking rooms, escorting guests, manage meeting collateral. General office organization Product Development Team Support: Collaborate with PD Coordinators to process incoming samples (opening boxes, entering in system & delivering to the team) Partner with Director & PD Team on booking travel and helping with expense reports. Work with Hardlines and Softlines team leaders and other divisions on fulfilling product request needs. Process shipping invoices and other invoices as needed. Organize and provide tours. Large event coordination (Examples include Creative workshops, Press events, etc) Schedule on-site & off-site Licensee Meetings (This would be Creative Rollout Meetings & New York Meetings) Schedule WebEx and Blue Jean Video Conferencing Needs Support for Director of Product Development: Backup phone & calendar support Provide coverage of email, phone, and office as needed. Organize files, business cards, and records on a regular basis. Assist with preparing meeting agendas and facilitate follow-up. Handles Budget & Tracking of Travel, Expenses & Labor Reports 554747