DRG is actively seeking multiple qualified applicants to support Air Education and Training Command (AETC) flying training units at Laughlin AFB, TX. Qualified candidates will not only meet the minimum qualifications and essential duties provided below, but will also include a tailored resume that highlights preferred qualifications that demonstrate how the applicant exceeds the minimum requirements. Applicants are highly encouraged to highlight previous work experience that demonstrates overlapping functions/capabilities across similar positions. All positions are pending contract award.
Must be able to pass a background check
Minimum of two (2) years of experience working in a DoD operational flying unit (active duty, guard/reserve, contractor or civilian).
Minimum two (2) years of experience working with Microsoft Outlook, Word, Excel, and PowerPoint.
Ability to operate the following systems/programs:
Computer based training and integrated management system (TIMS,GTIMS, PEX, X-plan)
SharePoint websites and communities of practice
Microsoft Access is not required but highly desired
4 years’+ experience working in a DoD operational flying unit
4 years’+ experience working with Microsoft Outlook, Word, Excel, and PowerPoint
Ability to operate SharePoint, Communities of Practice, computer based training schedule and integrated management systems, and Microsoft Access
ESSENTIAL DUTIES OF THE POSITION
The Junior Training Analyst shall be responsible for creating, updating, reviewing and maintaining documents and training records and folders, to be approved by the Training Officer. This function shall ensure compliance with the 11-2MDSV1 11-202V1 (Chap 1-9), AETCI 36-2605 Volume1 (all chapters) other applicable AETCI 36-2605 volumes (all chapters), MAJCOM supplements, syllabus, and local guidance for AETC permanent, associate and attached aircrew as well as students where applicable. Training support shall provide assistance with permanent party faculty upgrade, development, currency, and qualification closeout. Training support function shall prepare and monitor local training/testing programs for aircrew as well as waiver requests for staffing.
In order to be considered qualified for this position, applicant must be able to perform all tasks listed below then present them to the Training Officer or designated official for approval:
Perform regular grade book checks for syllabus compliance IAW guidance issued by the Training Officer or Designated Official.
Prepare student gradebooks for closeout by Training Officer or designated representative.
Provide daily tracking and updating of upgrade and continuation training accomplishment for Simulator Instructor Pilot Candidates, Buddy Instructor Pilot Program, Military Simulator Instructor Program, and Simulator Requal Instructor Program.
Collect and review End of Course Critique data from DOT quarterly and prepare slides IAW unit directives and take minutes for unit distribution.
Notify squadron members, scheduling, and unit leadership within the required month of completion for ancillary training, Physical Health Assessments (PHAs), and physical fitness testing requirements IAW local standards.
Assist members with coordinating extensions to locally established deadlines through designated officials.
Coordinate with squadron scheduling, and appropriate base agencies to ensure squadron training day locations and times are de-conflicted with Wing and Group events to allow maximum squadron participation.
Ensure students are loaded into appropriate Management System (MS); set up student grade books in MS and prepare student grade books for closeout by squadron Chief Training Officer or designated representative
Create, review, and update student/permanent party records, folders and grade books.
Prepare training folders for closeout by squadron Chief Training Officer or designated representative.
Ensure MS functionality and accuracy of Letter of X’s, 4324, and 4348. This includes updating resource manager as needed.
Ensure MS problems and support requests are forwarded to the functional system administrator (FSA).
Support other programs on an as needed basis.
Build and maintain a continuity book for all duties per the unit Training officer or designated official.
Perform periodic training folder/MS template reviews. Ensure that training folders/MS templates have been properly filled out by student, instructor and reviewer IAW guidance issued by Training Officer as needed.
Ensure permanent, associate and attached aircrew are loaded into appropriate MS; set up locally required theater indoctrination/syllabuses/re-qualification templates/grade books in MS as needed and review training documents to ensure compliance with 11-MDS-V1 and supplemental guidance, AFI 11-290 Crew Resource Management, AFI 11-202V1, supplements, and locally developed syllabus/program.
Prepare Non-Mission-Ready memorandum (or equivalent) and corrective action plans for approval by Training Officer on a semi-annual basis IAW local procedures as needed.
Create, review, and update training records.
Consolidate, maintain, and publish a schedule of training events and classes.
Perform all Ancillary Training Monitor duties to include managing the unit ancillary training program, tracking all ancillary training using established procedures and ensuring unit members accomplish recurring training.
Prepare, route, and execute periodic training plans IAW 11-2MDSV1 (Note 1) as needed.
Prepare slides or other needed products for use in updates to squadron leadership containing the flight and readiness status of personnel.
Provide daily tracking of upgrade and continuation training accomplishment.
In addition to the essential tasks listed above, qualified applicants must also be able to:
Operate office equipment such as fax machines, copiers, phone systems and use computers for spreadsheets, word processing, database management, electronic mail and other applications.
Prepare reports, memos, letters, forms, briefings, emails and other documents using Microsoft Office, Word, Excel, and PowerPoint software. The contractor shall make changes to Word documents, modify Excel spreadsheets, and PowerPoint presentations to enhance their effectiveness or to repair/correct minor errors.
Establish and maintain paper and electronic filing systems for records, correspondence and other materials IAW USAF Records Management standards as defined in AFMAN 33-363 (Chap 1-7), Air Force Instruction (AFI) 33-322 (Chap 1-7), AFI 33-332 associated AETC/Installation supplements, and locally-developed guidance.
Review work section products; check for correct grammar and spelling, and ensure compliance with group, wing, and higher headquarters policies and instructions.
Compose, type, and distribute notes, routine correspondence and reports in the format established by their assigned organization.
Create and maintain continuity folders containing job responsibilities, procedures, points of contact, templates, forms, and associated task documentation.
This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability.