Administrative Assistant, Publicity

Def Jam - New York, NY

30+ days ago
We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.

Def Jam Recordings, the most storied and important label in Hip-Hop & Rap music is currently seeking an enthusiastic, savvy, and self-driven Coordinator to assist our energetic, experienced, and close-knit publicity team in all aspects of Media & Artist Relations; working closely with our artists and their managers to develop dynamic press campaigns and helping to manage our diverse and wide-ranging network of media contacts.

Job Functions:
Research, clip, and circulate relevant press hits to the team and management
Assist in booking press days in NYC and cover when necessary
Help obtain contact information for new writers using Cision
Attend artists' shows in NYC to manage guest lists/press
Keep up with relevant industry/entertainment news
Tour, online, regional print/TV and fanzine press
Pitch writers in local markets to obtain press coverage for artists on tour
Field incoming press calls and handle accordingly; answer phones
Field incoming media requests via phone, fax, mail, and e-mail
Coordinate all travel
Process department invoices, PO’s, expenses, order office supplies
Work occasional projects as assigned
Write and/or edit press releases, media alerts and biographies
Assist and work at label and special events
Handle requests for tickets and photo passes
Work with artist’s management to schedule interviews (in-person and over the phone) for features and previews and connect phone interviews to ensure everything goes smoothly
Coordinate servicing of advanced music and press materials
Maintain/update publicity database and materials

Job Requirements:
Excellent organizational, communication and writing skills
The ability to prioritize and multitask in a fast paced working environment
Proficiency with Microsoft Word, Excel, PowerPoint, Uniport/SAP
Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management
Self-motivated, proactive, and resourceful
Excellent follow-through and attention to detail
Flexible – able to adjust to changing priorities, and able to multi-task
Excellent customer service skills
Excellent organization and time management skills

1-2 years of music or entertainment experience

Bachelor’s Degree preferred
Universal Music Group is an Equal Opportunity Employer.


This job description only provides an overview of job responsibilities that are subject to change.