Overview
We are seeking a detail-oriented and organized Administrative Assistant to join our team. The ideal candidate will provide administrative support and assist in daily office tasks to ensure smooth operations. The ideal candidate will have consistent long term work history (3 or more yrs at each previous position), be dependable and have exceptional multi-task skills.
Duties
- Greet customers, assist incoming office traffic as needed, answer multiple phone lines and return calls in a timely manner
- Manage calendars and schedule technicians daily appointments through google calendar and service trade
- Utilize industry specific software for basic bookkeeping tasks such as creating work orders, invoices and quotes
- Submit reports to appropriate authorities having jurisdictions and compliances
- Perform general administrative tasks such as filing, data entry, and proofreading documents
- Shipping and ordering of parts
- Process credit card payments
- Contact customers for collection of past due terms
- Attend monthly employee meetings, continued education training where needed and maintain basic knowledge of manufacturer and local fire codes
Qualifications
- Computer skills, office experience, and administrative experience
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office suite and Google Suite
- Experience in customer service and handling phone calls professionally
- High school diploma and clean background check required
Job Type: Full-time
Pay: $25.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
- Paid time off
- Retirement plan
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Office: 3 years (Preferred)
Ability to Commute:
- Bend, OR 97702 (Required)
Work Location: In person
