Job Title: Financial Administrative Assistant
Location: 330 Madison NY, Onsite, 10017
Duration: 6 months temp to perm
Pay Rate: $26/hr. on W2
Specific responsibilities include:
· Greet and properly direct all clients and guests. Be responsive to the client's needs upon arrival.
· Answer a multi-line telephone and give appropriate information to callers or route calls to appropriate parties while demonstrating professional telephone etiquette.
· Manage multiple conference rooms, and guest space calendars.
· The management of conference space requires detail-oriented correspondence with meeting organizers and other administrative staff through an internal conference scheduling system.
· Register all guests and clients properly with the building security system.
· Order, prepare, and clean up catering as necessary for client meetings.
· Prepare purchase orders for a variety of office supplies from multiple vendors. Keep accurate inventory of items needed.
· Order, track, and confirm receipt of messenger services and other mailings.
· Coordinate with administrative staff and the premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms.
· Complete special projects for management as needed.
· Order and stock multiple pantries using current vendors and established par levels.
· Set-up and clean up beverage and catering service in conference rooms.
· Organize multiple storage rooms and closets. This task may require the ability to lift to 40lbs.
· Maintain stock of restroom supplies and coordinate stocking rooms with porters.
· Assist and maintain a toner supply program.
· Assist in copy room organization when needed.
· Register all guests and clients properly with the building security system.
· Cross train at Reception and provide back-up phone support when needed.
· Greet and direct guests and vendors.
· Prepare vendor payment requests.
Skills & experience required:
· Bachelor’s degree with 1-2 years of related experience.
· Strong knowledge of MS Office, including Outlook, Word, Excel, and PowerPoint.
· Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity.
· Strong customer service skills a must
· Good interpersonal, organizational, communication and problem-solving skills are required.
· Must be hands-on and be willing to roll up their sleeves to perform all responsibilities needed to ensure success.
Job Type: Contract
Pay: $26.00 per hour
Expected hours: 40 per week
Schedule:
Education:
Experience:
- Receptionist: 5 years (Required)
- Financial industry: 2 years (Preferred)
Work Location: In person
