Job Description: This is advanced and varied clerical work in the Records Division of the Police Department. An employee in this class is responsible for preparation, data entry, and maintenance of records in accordance with established procedures and methods. Work is performed under the supervision of a records supervisor. Job Responsibilities: 100.00% - Prepares correspondence from various sources.
Sorts, updates in computer and files a variety of records including, but not limited to, offense reports, citations and accident reports.
Performs receptionist duties for the Records Division.
Processes mail and report service requests for cases.
Collects and forwards fines and fees.
Prepares I.D. cards and fingerprint cards.
Take fingerprints as required from general public, criminal registrants, etc.
Performs related work as required. Minimum Preparation For Work: Graduation from high school or equivalent; and
Two (2) years of experience in records management in a traditional office setting, which may include legal, medical, academic, etc.
Necessary Special Requirements:
Possession of an appropriate driver license for equipment operated and any license, training or certification required by law or regulation to complete assigned tasks.
Must obtain Florida Crime Information Certification (FCIC) and National Crime Information (NCIC) Certification within six (6) months of employment in this position. Knowledge, Skills and Abilities: KSAs - Considerable knowledge of modern office practices and procedures, business English, spelling, and math.
Considerable knowledge of departmental rules, regulations, and operating procedures.
Knowledge of proper telephone etiquette and procedures.
Ability to follow moderately complex written and oral instructions.
Ability to learn fingerprinting skills.
Ability to maintain index filing systems and to classify documentary material for filing purposes.
Ability to enter and retrieve computer data.
Ability to evaluate situations and make decisions in accordance with Public Records laws, regulations, and established policies.
Ability to understand and follow instructions and to complete work assignments efficiently and correctly.
Ability to operate standard office equipment, which does not require special training other than skills, which may be acquired on the job.
Ability to communicate effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with associates and the general public. Physical Requirements: The mental and physical demands and the work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include close, distance, color, and peripheral vision, and depth perception. Additional Information: All applicants will be initially evaluated based on the information included in the application only. Therefore, it is important to complete your online application accurately and thoroughly as it relates to the position requirements. Resumes, transcripts, certifications and other supporting documentation may be required for further consideration. Applicants considered best qualified will be asked to continue in the selection process.
An online application is required. To apply, submit: 1) online application at www.pensacolacityjobs.com; 2) proof of education (college transcript); and 3) DD Form 214 by the application deadline, if claiming veteran preference per Florida Statutes. These documents can be uploaded/attached to the electronic application or faxed to 850-595-1298. Applicants will receive notifications by email.
Note: The application contains a required Supplemental Questionnaire. Your responses to these questions will assist in screening applications to determine who continues in the selection process. Responses should be informative and concise; not responding appropriately may eliminate you from consideration. Do not refer to a resume or other documentation.
Thank you for your interest in employment with the City of Pensacola.