The Contract Recruiting Coordinator is the point of contact for recruiter, HRBP’s and managers in the offer letter and hiring process. They provide an increased level of customer support to the organization by achieving full understanding of all processes, programs and PeopleSoft activities to credibly respond to the hiring process. They anticipate next level questions and escalate appropriately. Ability to vendor manage, knowledgeable on hiring compliance per State and client background specifications.
A successful individual will solution and resolve issues using a combination of individual research, predetermined escalation process, and partnership with infrastructure teams on final resolution. In many cases they will develop process improvements and implement appropriate changes. They will utilize various training and materials to effectively and efficiently state policy and programs in a consistent manner to ensure the information provided is correct and the employee is responded to in a timely manner. The Recruiting Coordinator will also perform standardized HR transactions using a variety of tools including Client Phone system, PeopleSoft and an applicant tracking system.
What this job involves:
Support, drive and communicate policy and procedures regarding the hiring process
Creation of job requisitions based on received information
Assist in design and execution of programs and processes enhancing an applicant to hire experience
Offer letter creation process including appropriate approvals of add/removals from standardized letters
Initiation of background/drug screening appropriate by client. Fully understand requirements based on client accounts and adjudicate based on company guidelines and pre-determined approval levels.
Provide maintenance entry adjustments as needed on all employee activities which includes salary, location and supervisor changes
Utilize the Workday environment on the pre-hire and manage hire process, manage all employee data and file information and appropriately follow-up on needed employee information including I9’s.
Answer basic employee onboarding questions including payroll and benefit related inquiries
Coach business on appropriate process and guidelines in connection with the hiring process
Support transition new hire entry into PeopleSoft if needed
Ensure all proper new hire set-up is achieved and first day pay is correct
Additional project involvement, as needed
Sound like you? Before you apply it’s worth knowing what we are looking for:
Bachelor’s degree in Human Resources or related field
Minimum 2 years in a corporate or business unit HR generalist or service center role, preferred
Experience in front-line customer service role, preferred.
Experience with Workday preferred
Experience with PeopleSoft, Excel, and Word
Knowledge of working with HR processes and procedures
Excellent verbal and written communication and listening skills.
Ability to work independent and in a team environment.
Proactive and highly motivated.
Highly organized working in high volume
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We’ll offer you a competitive salary and benefits package. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
JLL Is an Equal Opportunity Employer
JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at https://jll2.sharepoint.com/CorporatePolicies/HR%20Policies/Equal%20Employment%20Opportunity%20and%20Affirmative%20Action.pdf .