Administrative Support Assistant

US Department of Defense - Alexandria, VA

Full-time | Part-time | Temporary
Duties
Summary
This position is located in the Department of Defense Office of Inspector General (DoD OIG), Audit Directorate; Financial Management and Reporting (FMR) Division.

As an Administrative Support Assistant, GS-0303-07, your typical work assignments may include the following:

Responsibilities
Assist or serve as the Government Purchase Card holder and manage supply and training budget.
Process procurement and acquisition requests for goods and services (e.g. supplies) and reconcile procurement and acquisition requests with monthly GPC bill.
Assist in managing learning management for staff.
Process training requests and oversee the maintenance of training databases and preparation of required reports.
Assist in managing travel funds, providing allocations, handling requests, monitoring obligations, expenditures and preparing reports. Maintaining travel system information.
Assist in managing property accountability, maintain required controls and records, conduct or oversee inventories in accordance with applicable policy and regulation, reports lost or stolen property.
Respond to requests from staff on status of various administrative matters (e.g. facilities request and reservation, housekeeping, postal and shipping services, etc.).
Assist in execution of administrative operations and provides internal customer service by responding to inquiries (e.g. travel reimbursements, training requests, procurement, payroll and personnel actions).
Travel Required
25% or less - You may be expected to travel up to 25% for this position.

Supervisory status
No

Promotion Potential
7

Job family (Series)
0303 Miscellaneous Clerk And Assistant

Requirements

Requirements
Conditions of Employment
U.S. citizenship.
Males born after 12/31/1959 must be registered for Selective Service.
Position has been designated as Secret. Incumbent is required to obtain and maintain a Secret security clearance.
Incumbent is required to submit to urinalysis to screen for illegal drug use prior to appointment and is subject to random drug testing for the duration of service with DoD OIG.
Current DoD civilian employees are not required to submit to drug testing if moving from one Testing Designated Position (TDP) to another with no break in service, unless deemed appropriate on a case-by-case basis.
If you have not previously completed a probationary period with the Federal government in a similar position, you will be required to serve a two-year probationary period.
This job opportunity announcement may be used to fill additional vacancies within 90 calendar days of the initial issue date of the referral list.
Position(s) may be filled by displaced Department of Defense (DoD) employees through the Priority Placement Program.
All qualifications and time-in-grade requirements must be met by the closing date of this announcement.
Applicants who have held a non-temporary General Schedule (GS) position within the last 52 weeks must meet the time-in-grade restriction.
Recruitment Incentive MAY be authorized at the discretion of the Hiring Official.
Relocation allowance MAY be authorized.
The incumbent must adhere to the DoD Standards of Conduct.
Qualifications
You may qualify at the GS-07 level, if you fulfill the following qualification requirements:

Specialized Experience: You must have at least 52 weeks of specialized experience at the GS-06 level in the federal service or at an equivalent level. Specialized experience is defined as managing budgets, supplies, training, and travel for management and staff as well as providing internal customer service and responding to requests from management and staff. Knowledge of government travel and training systems.

You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions: http://www.opm.gov/qualifications/Standards/group-stds/gs-prof.asp.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Only experience and/or education obtained by the closing date of this announcement will be considered.
Education
Education cannot be substituted for experience at this grade level.

Additional information
Working for DoD OIG offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits and participation in the Federal Employees Retirement System.

Military retirees seeking to enter civil service in the Department of Defense now require a waiver if they are within 180 days following their official date of retirement (5 United States Code 3326.)

If applicable, you may apply under the appropriate Special Appointment Authority and be considered for non-competitive appointments.
Please see link for definitions of the Special Appointment Authorities: http://www.opm.gov/hr_practitioners/lawsregulations/appointingauthorities/index.asp

Veterans Employment Opportunities Act (VEOA): See Veterans Guide for definition. Submit a copy of your most recent DD-214 (member 4) showing length of active duty, character of service, and type of discharge.

Disabled Veterans: See Veterans Guide for definition. Submit a copy of your most recent DD-214 showing length of active duty, character of service, and type of discharge, and a VA Certification Letter.

Veterans Recruitment Appointment (VRA): See Veterans Guide for definition. Submit a copy of your most recent DD-214 showing length of active duty, character of service and type of discharge and, if needed, a VA Certification Letter. The VRA appointing authority can only be used for grades up to and including GS-11.

Military Spouse: Submit a copy of the spouse's PCS orders or VA certification of disability or death of service member, along with any other documentation proving eligibility such as a most recent SF-50, Notification of Personnel Action.

Family Members Eligible under Executive Order 12721: Submit a SF-50, Notification of Personnel Action, from the position and any other documentation proving eligibility.

Interchange Agreement: Submit a SF-50, Notification of Personnel Action, from the position and any other documentation proving eligibility.

Schedule A: Submit proof of disability in the form of written certification from a licensed medical professional, OR a licensed vocational rehabilitation specialist, OR any Federal agency, State agency, or agency of the District of Columbia or a U.S. territory that issues or provides disability benefits.

Reemployed Annuitants: DoD policy on employment of annuitants will be used in determining eligibility of annuitants. The DoD policy is available on http://www.dtic.mil/whs/directives/corres/pdf/1400.25-V300.pdf.

Interagency Career Transition Assistance Program (ICTAP): Applicants must be well-qualified, which is defined as meeting all of the minimum qualification standards and eligibility requirements as well as possessing skills that clearly exceed the minimum qualification requirements for the position established by the Best Qualified category definition.

Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirement listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, you may be excluded from consideration for this position. If you are found to be among the best qualified candidates, you will be referred to the hiring official for employment consideration.

All qualified candidates will be evaluated on the following competencies:
Administration and Management
Customer Service
Fundamentals and Operations of Finance
Manage Resources

Preview the assessment questionnaire here: https://apply.usastaffing.gov/ViewQuestionnaire/10641941

Background checks and security clearance
Security clearance
Secret

Drug test required
Yes

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
National security

Required Documents

Required Documents

Your complete application package includes:
Resume showing relevant experience (cover letter optional). Resume should include the following: where you worked, job title, series and grade, if applicable, duties and accomplishments, employer's name and address, supervisor's name and phone number, starting and end dates (Mo/Yr), hours per week and salary;
Completed Assessment Questionnaire;
SF-50 - All current Federal employees must submit a copy of your most recent SF-50, Notification of Personnel Action, if applicable, which documents current Salary and Competitive (#1 on block 34 of SF-50) position occupied. If the position currently occupied is Excepted Service (#2 on block 34 of SF-50), you must provide an SF-50 that provides proof that you've held a permanent position with career or career-conditional status, unless your Excepted Service appointment qualifies you for appointment through an interchange agreement or miscellaneous authority. If currently occupying an excepted service VRA, provide an SF-50 documenting your current Veterans Recruitment Appointment. NOTE: An award SF-50 (i.e. cash or time off award) that does not indicate grade or level (i.e. pay band) or tenure to determine your eligibility for this position will not be accepted. **Current DoD OIG serviced employees ONLY: you do NOT need to submit a copy of your SF-50(s).
Performance Appraisal - All current Federal employees must submit a copy of their most recent completed annual performance appraisal received within the past 18 months. The performance appraisal must include the final rating. If a completed performance appraisal does not exist, is incomplete or unavailable, you must submit an explanation as to why it is not available at the time of your application submission. Mid-year progress reviews will not be accepted. **Current DoD OIG serviced employees ONLY: you do NOT need to submit a copy of your Performance Appraisal.
Veterans Preference - To claim veterans preference, submit a DD-214 indicating the most recent dates of service, character of service, and type of discharge. To claim 10% or more disability, submit a VA certification letter in addition to a DD-214 (If selected, a completed and signed SF-15 will be required prior to your entrance on duty.). Future military retirees can submit a "Statement of Service" if within 120 days of retirement. The "Statement of Service" must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin, your rank, dates of active duty service, the type of discharge and character of service (i.e. honorable).
Interagency Career Transition Assistance Program (ICTAP): Information about ICTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Military Spouse Preference (MSP) - Spousal Travel Orders/Permanent Change of Station(PCS) Orders, Marriage Certificate, and Military Spouse Preference Self Certification checklist
Any additional documentation that would provide proof of your eligibility category for which you are applying. Required documents are listed next to the eligibility category in the "Additional Information" section above.
Submission of a resume alone is NOT a complete application. This position may require the completion of additional form/s and/or supplemental materials. Failure to provide the required information and/or materials will result in your application not being considered for employment. All documentation must be received by the closing date of this announcement.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Benefits

Benefits
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.