Administrative Assistant II - Humanities and Social Sciences Division Office

Edmonds Community College - Lynnwood, WA4.3

Full-time
Edmonds Community College is committed to diversity, equity and social justice. The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity. We are intentional about social justice – the active engagement toward equity and inclusion that addresses issues of institutional, structural, and environmental inequity, power and privilege.

ADMINISTRATIVE ASSISTANT II
HUMANITIES AND SOCIAL SCIENCES DIVISION OFFICE
Ni Hao, Yeoboseyo, Hola, Selam, Marhaban, Hello and Welcome

DESCRIPTION:
The Administrative Assistant 2 carries out support responsibilities for the Humanities and Social Sciences Division Office. The position provides assistance to students, faculty and staff in direct support of the Division and College. Flexibility, resilience in a fast-paced environment, and accommodating short-notice deadlines are essential for this position. Under general supervision, this position performs a variety of duties while ensuring accuracy and keeping detailed records for responsibilities which include, but are not limited to:
Welcome and assist students, staff and visitors, schedule appointments, respond to inquiries regarding departmental and/or college procedures and services, contribute to positive working relationships with members of the college, support the organizational mission, philosophy, values and goals.
Coordinate: faculty evaluation and observation processes, travel for faculty and Dean, new associate faculty onboarding, leave documentation per College regulations, policies and negotiated contracts for faculty and staff, tracking of professional development funds and compliance trainings for faculty and staff.
Prepare memos and letters, spreadsheets involving the development of simple formulas, proofread materials, perform tasks that require business math skills.
Record, transcribe, and distribute meeting minutes.
Purchase supplies and equipment for Division and Faculty; processing payment documents and tracking expenditures.
Effectively utilize standard office equipment in the performance of work tasks, including computers, typewriters, multi-line phone system, calculators, copiers, printers and scanners.

This is a Permanent, Full-time Classified position reporting to the Administrative Services Manager for the Humanities and Social Sciences divisions.
For information on how to apply, please see Application Procedures and Required Documents, below.

Qualifications: REQUIRED QUALIFICATIONS:
High school diploma or GED.
Two years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work, OR equivalent education/experience.
Ability to work effectively with populations representing diverse backgrounds, life experiences and abilities.

DESIRED QUALIFICATIONS:
Established computer proficiency with Microsoft Office (minimum: intermediate level skills with Excel, Word and Access) and Google Applications (Mail, Calendar, Drive, Docs, Sheets, Sites and Groups).
Strong organizational, record keeping and documentation skills with the ability to multitask while maintaining accuracy and attend to detail.
Demonstrated ability to handle sensitive information and communications in a confidential manner, both internally and externally.
Excellent written and verbal communication skills affording clear and effective communication with students, faculty, administrators and outside organizations.
Demonstrated experience working with populations representing diverse backgrounds, life experiences and abilities.

Additional Information: PHYSICAL WORK ENVIRONMENT:
Work is performed in an office setting. The ability to sit at a desk/computer station and perform detailed tasks involving repetitive arm and hand movements, such as data entry, is essential. Operation of standard office equipment such as a PC/terminal, electronic calculator, copy machine, and multi-line phone system is required. Excellent communication skills, both oral and written, are essential. This includes the ability to speak clearly and fully comprehend written and spoken English, and will include communication with people for whom English is a second language.

WORK SCHEDULE:
40 hours per week, Monday – Friday, 8:00 am – 5:00 pm.

COMPENSATION:
Salary range 35. Beginning salary is $2,707 - $2,972 per month, with periodic increments up to $3,505 plus a full state benefits package, including tuition waiver for college classes. Experience and training will be considered in salary placement.

CONDITIONS OF EMPLOYMENT:
You must document your citizenship or employment authorization within three days of hire.
Position is subject to a criminal background check.
This positions is subject to a collective bargaining agreement.
All new positions are contingent upon funding.

APPLICATION PROCEDURES AND REQUIRED DOCUMENTS:
All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents in order to be complete. They can either be attached as separate documents or pasted into the online application itself.
Responses to supplemental questions (part of the online application). (These questions reflect the required and desired qualifications and are used in the screening process. Please provide thorough responses.)
Letter of interest and current resume.
Names and contact information for three references.

To apply, please go to www.edcc.edu/hr and click on Current Job Openings.

ABOUT THE COLLEGE:
Edmonds Community College, founded in 1967, is a public, two-year, coeducational state community college which each year welcomes some 11,500 academic and vocational students, including approximately 1,200 international students who come here from as many as 79 countries. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek and Woodway. Situated in Washington State's Puget Sound region, the College is just north of Seattle and a short distance from the scenic beauty and recreation of the San Juan Islands, British Columbia, and the Cascade and Olympic mountain ranges. For more information, see the college web site at www.edcc.edu.

EEO/AFFIRMATIVE ACTION STATEMENT:
Edmonds Community College is an equal opportunity employer and assures equality of treatment in educational and employment opportunities without regard to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. Applicants with disabilities who require assistance with the recruitment process may call 425-640-1470 and accommodations will be made to the extent reasonably possible. The Human Resources Office is accessible to persons with disabilities.