Office Associate

Augusta University - Georgia (30+ days ago)3.8


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Minimum Requirements

Associate's degree from an accredited college or university in a related field may be substituted for experience
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years' experience performing secretarial/clerical assistant duties in an office setting Departmental Requirements - Knowledge, Abilities and Skills Knowledge of office etiquette, how to run an office and ability to learn Experience with Microsoft Word, Excel, PowerPoint and additional computer software/databases Ability to learn PeopleSoft, Axium, Banner, Outlook, Quicken, and other software as needed Excellent customer service and organizational skills,ability to multi-task, work independently or as a team member and attention to detail including proofreading accuracy Excellent interpersonal, verbal and written communication Ability to maintain confidentiality

Preferred

Experience with grants, particularly NIH funded projects Experience with PeopleSoft requisitions and account management Familiarity with Banner and AxiUm

Responsibilities

Duties include but are not limited to:
Provide administrative support for the Advanced Education in the Periodontics Program and the Periodontics Immunology Laboratory, perform other administrative support tasks for Periodontics Department
Coordinate activities of the Periodontics Residency Program including maintaining on-call, seminar and lit review schedules, coordinating consultant coverage, lunch and learns, events, process travel authorizations and reimbursements, assists Program Director with daily activities of the program
Maintain academic grades for postgraduate periodontic courses, maintain and manage departmental program files and residents' academic records, coordinate interviews for prospective residents, plan annual resident graduation, coordinate new resident orientation, maintain residency program accounts and order supplies as needed
Communicate with patients, applicants and vendors as needed, fill-in for department Administrative Assistant, track chemical inventory and enter into university database, prepare and route grant materials
Other duties as assigned

Shift/Salary

Shift: Days/M-F Pay Grade: 7 Salary: $11.69/hr - $13.12/hr Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position Recruitment Period: 5/7/2018 - Until Filled

Other Information

This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success." Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. Also, Augusta University is a federal contractor and desires priority referrals of protected veterans. It is the policy of the University to recruit, hire, train, promote and educate persons without regard to age, disability, gender, national origin, race, religion, sexual orientation or veteran status.

Conditions of Employment

All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.