Human Resource Assistant 2

Commonwealth of PA - Indiana, PA3.7

Full-time
THE POSITION
This position performs duties associated with placement actions within the Western Region of the Talent Management Division. The Department of Transportation, Western Region is comprised of Engineering Districts 1-0, 10-0, 11-0, and 12-0 with approximately 3,200 salaried positions and 800 seasonal positions. This position performs duties associated with placement actions within the Western Region of the Talent Management Division as well as placement activity for Central Office Bureaus as directed. The Department of Transportation, Western Region is comprised of Engineering Districts 1-0, 10-0, 11-0, and 12-0 with approximately 3,200 salaried positions and 800 seasonal positions. The position is responsible for filling jobs, responding to employment inquiries for assigned program areas, and providing technical assistance and guidance to managers and supervisors regarding the interpretation and application of Civil Service and Non-Civil Service rules and regulations, Personnel Rules, applicable collective bargaining agreements, and equal employment policies. An opportunity exists for the selected candidate to work in District 10-0 Indiana, District 11-0 Bridgeville or District 12-0 Uniontown..

IMPORTANT: YOU MUST APPLY TO THIS VACANCY POSTING, MEET ELIGIBILITY REQUIREMENTS, COMPLETE THE SUPPLEMENTAL QUESTIONS AND RECEIVE A SCORE. YOUR SCORE IS ONLY VALID FOR THIS SPECIFIC VACANCY. ONCE THIS POSITION IS FILLED, YOUR SCORE IS NO LONGER VALID.

Full-time employment
DESCRIPTION OF WORK
Performs technical placement activities for assigned areas, which includes advising managers of the most effective strategies for filling positions. Duties include but are not limited to providing candidate pools available through Neo-Gov job postings for both Non-Civil Service and Civil Service vacancies.

Analyzes job bids to determine eligibility. Researches candidates' employment history and reviews applications for minimum education and training to determine eligibility for promotion without examination, reinstatement, voluntary demotion, reassignment or lateral transfer in accordance with Civil Service and Non-Civil Service rules. Calculates seniority for contractual rights.

Reviews selection packages to ensure appropriate supporting documents have been submitted, eligible candidates were contacted and interviewed, the recommended candidate is legally appointable, reference checks were conducted, Equal Employment Review Certificate information is complete and accurate, above-the-minimum pay justification information is included, conducts necessary background check requirements, and conducts furlough clearance.

Interprets various manuals, Management Directives, AFSCME Agreement and Memorandum of Understanding, Civil Service and Non-Civil Service rules, policies, and procedures to advise Department managers and ensures that placement activity follows proper rules and regulations.

Answers telephone and in-person placement information requests from employees, applicants, and general public. Advises potential applicant of qualifications and procedures to obtain Commonwealth employment.

Attends meetings/trainings conducted by but not limited to the State Civil Service Commission, Office of Administration, and Bureau of Talent Acquisition.

As requested, participate in recruitment events providing job seekers with information on job opportunities with the Commonwealth as well as how to apply for Commonwealth employment.

Develops and presents a variety of formal training sessions, including training regarding placement, interviewing/personnel selection, and interviewing for candidates.

Acts as liaison with the State Civil Service Commission, Bureau of Talent Acquisition, Office of Administration, and various departmental managers to facilitate placement activities for the assigned program offices.
As needed in a back-up capacity, assists with the administration of the Winter and Summer seasonal program for the region. Reviews candidate's qualifications. Works with the CMO ensuring temporary vacancies are filled in a timely fashion and requests more candidates be sent when needed.

As needed in a back-up capacity, assists with the, assists with the coordination of the School to Employment Program (STEP) as assigned. Ensures that students are properly interviewed, supervisors obtain and maintain appropriate clearances as required, completes appropriate placement actions and coordinates in-processing. Coordinates with school to ensure proper attendance and performance by the students.

Performs other related duties as assigned.

Essential Functions:
1. Communicate effectively verbally and in writing
2. Travel as required and attend meetings, trainings, seminars, etc.
3. Use standard office equipment and software
4. Present briefings, trainings, and speak to individuals/groups
5. Prepare and proofread correspondence
6. Perform mathematic calculations
7. Perform repetitive motions (typing, filing, answering the telephone)
8. Sit for long periods of time
9. Reach, bend, stoop, pull, push, kneel, grasp
10. Operate a motor vehicle

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Qualifications:
Must meet PA residency requirement
Minimum Experience and Training Requirements - One year of experience as a Human Resource Assistant 1; OR two years of clerical or other comparable experience, one year of which involved performance of limited technical duties in the field of human resource work; OR an equivalent combination of experience and training.
Must be able to perform essential job functions

A resume needs to be submitted with your application. You may upload your document as an Attachment during the application process. You must still complete the application and answer the supplemental questions.

Veterans: Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, visit our website at www.employment.pa.gov, or contact us at ra-cs-vetpreference@pa.gov.

EXAMINATION INFORMATION
Score valid for this specific posting only
Score based on information reported on application and supplemental questions

Provide complete and accurate information or:
score may be lower than deserved
application processing may be delayed
disqualification may result
May only test once under this announcement
Email notice of test results provided

Further information on testing, assistance for persons with disabilities, veterans' preference, and other items can be obtained from:

Harrisburg: 2nd Level, Strawberry Sq. Complex, 320 Market St., P.O. Box 569, Hbg., 17108-0569; Telephone (717) 783-3058
Philadelphia: 110 North 8th St., Suite 503, Phila., 19107; Telephone (215) 560-2253
Pittsburgh: 411 Seventh Ave., Room 410, Pgh., 15219; Telephone (412) 565-7666
Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals)
Internet: https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx