Administrative Assistant

50 Floor - Nashville, TN (30+ days ago)3.8


50 Floor, Inc. is looking for a team-oriented Administrative Assistant to support our Nashville office. The position will support the General Manager, headquarters departments, co-workers, and contractors through a variety of tasks related to organization and communication. The role will include all general administrative duties as well as facilitating order and payment processing to Accounting at our headquarters office. The right fit for this position will enjoy a variety of tasks, be motivated by being a key support, enjoy helping others, and have the ability to complete high quality, accurate work in a timely manner.

Responsibilities:
Administer and support branch with all clerical tasks, including answering and routing calls correctly using multi-line phone system, scanning/copying/faxing, and data entry
Calculate contractor payment amounts and forward orders and supporting documentation timely to corporate office to initiate payment processing
Review documents for accuracy prior to submittal for payment; reconcile payments processed amounts against orders to ensure accuracy prior to issuing
Process customer payments/returns and bank deposits in accounting software
Collaborate with ordering department to ensure customer orders are processed timely and follow up on discrepancies or issues
Generate internal reports and research reports against data and investigate discrepancies
Order office and warehouse supplies as well as sales samples from vendors
Maintain accurate customer records and organized filing system for branch
Review and ensure accuracy of information from contractors and to corporate office
Build cross-functional relationships with key partners in other departments, locations, and corporate office
Contact customers to assist customer service and service scheduling teams as needed
Handle special projects or tasks as assigned by management

Requirements:
High School Diploma, GED or equivalent; college coursework preferred
2+ years of administrative support experience
1+ years of experience with A/P, A/R and/or payment processing desired
Experience with Accounting software preferred
Spanish fluency preferred, but not required

Skills Needed:
Positive demeanor
Team and customer service oriented approach
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills
Good math skills
Proficiency in MS Office

Company benefits and perks:
Premium 401k Investment Plan with a dollar for dollar match up to 3%
Medical Insurance with several plan options including a Health Savings Account
Prescription Drug Coverage
Dental Insurance
Vision Insurance
Life Insurance and AD&D
Short Term & Long Term Disability
Ancillary Insurance for Accident, Critical Illness, Long-term dependent care and more...
Paid Holidays
Vacation time that grows with years of service
Sick time
Perks – An employee discount purchasing program
About 50Floor...

50Floor, Inc. is one of the fastest growing shop-at-home specialty retail flooring companies in America. Our success can be attributed to core values of customer satisfaction and using our buying power to offer the highest quality products at the best prices in our market. We have a unique approach to customer service in that we partner with customers through each step of the selection process. This starts with our sales associates meeting customers in their own home to provide flooring options tailored to that individual customer’s needs all the way to calling after installation to ensure our customers were 100% satisfied with their experience.

A family owned business, 50Floor is “home grown” in Atlanta, Georgia and committed to maintaining a local business feel in all locations across the nation. We achieve this by maintaining a “small company culture” and keeping in touch with the individual communities where we do business.

We enjoy a casual work environment where employees and customers are regarded as family. At 50Floor, no single person is attributed to our success, our success can be traced back to a single common denominator held by all contributors which is "the desire to be the best."

The company conducts a background check and drug screen for all new hires.

Equal opportunity employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build.

By submitting your resume and/or application information, you authorize to transmit and store your information in the companies’ world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.