Office Manager

Rosen Consulting Group - Berkeley, CA (30+ days ago)

Full-time

Office Manager, Accounting & Human Resources Specialist

Rosen Consulting Group (RCG) is the premier real estate economics consulting firm providing strategic consulting and advisory services across the spectrum of equity and debt investment strategies. We are a boutique firm in its 28th year with 15 professionals headquartered in Berkeley, within walking distance to BART, supporting the global real estate and financial industries. Our independent viewpoint on the macro economy and real estate property sectors is driven by quantitative analysis and decades of experience as market participants. RCG is a trusted advisor to institutional investors, private equity funds, real estate developers, REITs, insurance companies, and national and regional banks.

Position Description
The Office Manager, Accounting & Human Resources Specialist is an integral member of the firm whose professional commitment and work is critical to day-to-day operations and the overall success of the firm. This position requires someone attracted to a diverse set of responsibilities who can manage internal business operations and provide client-facing communication and support. The ideal candidate will be able to work independently and is resourceful, organized and thrives under the challenges and rewards of managing a small office. This person will have experience with a range of administrative and operational support responsibilities, including accounting/finance, human resources including benefits and payroll, and general office administration. This candidate may have worked with a small office or non-profit previously and will be able to hit the ground running.

Under the guidance of the Executive Vice President, the Officer Manager ensures the office operates effectively and efficiently to advance RCG’s business goals. Responsibilities include:

Administrative

  • Oversees executive assistant and front desk operations
  • Order, receive and maintain office equipment and supplies
  • Manage and optimize vendor contracts, including facilities, equipment and insurance
  • Maintain and organize client contracts
  • Maintain Salesforce
  • Handle and distribute incoming mail
  • Assist in planning office functions and meetings
  • General administrative support and reception duties as needed
  • Assist management staff as needed

Accounting, A/P, A/R

  • Weekly and monthly financial reporting
  • Assist third-party accounting firm with preparation of financial statements, audits and tax documents
  • Reconcile ledgers and accounts
  • Invoice clients and process incoming payments
  • Follow-up with late payments
  • Ensure timely payment of vendors
  • Process expense reimbursements
  • Make bank deposits as needed
  • Respond to client requests for compliance-related documentation

Human Resources Management

  • Maintain employee records
  • Ensure legal and regulatory compliance
  • Assist with hiring/recruiting
  • Develop, recommend and implement personnel policies and procedures
  • Participate in management meetings
  • Remain informed of current HR procedures and regulations
  • Proactively raise HR issues to management, develop appropriate action plans as needed
  • Maintain and develop training and procedures documentation and handbooks
  • Direct office safety and security programs

Payroll/Benefits

  • Process bi-weekly payroll
  • Maintain vacation tracking and reconciliation
  • Administer benefits, including medical, dental, vision, cafeteria plan
  • 401(k) administration
  • Employee onboarding/separations

Other Responsibilities

  • Handle sensitive information with confidentiality
  • Facilitate client onboarding process
  • Assist with email distribution of publications
  • Back-up support to reception and general office needs

Skills & Qualifications

  • Strong communication skills, written and verbal, to internal and external clients
  • Exemplary client service
  • Excellent organizational, time management and multi-tasking skills
  • Strong finance/accounting background, 3+ years QuickBooks experience
  • Strong payroll, A/P and A/R background, 3+ years
  • 3+ years of HR experience
  • Proficient with Microsoft Office
  • Highly skilled with QuickBooks, Salesforce, Concur
  • Excellent attention to detail
  • Demonstrated high level of confidentiality and discretion
  • Knowledge of local, state and federal labor laws
  • Experience with benefits administration
  • Thorough knowledge of HR principles
  • Bachelor’s degree or higher
  • Certification in organizational development, human resources management or related discipline preferred

Compensation & Benefits

  • Competitive salary commensurate with qualifications and experience
  • Industry leading benefits including medical/dental/vision and vacation allowance
  • Parking or commuting benefits available
  • Flexible hours

Job Types: Full-time, Part-time

Experience:

  • QuickBooks: 3 years (Preferred)
  • Accounts Payable/Accounts Receivable: 3 years (Preferred)
  • Payroll: 3 years (Preferred)
  • Benefits Administration: 3 years (Preferred)

Education:

  • Bachelor's (Preferred)