Project Administrative Assistant

Jacobs - Henderson, NV3.9

The Buildings & Infrastructure Line of Business is a global network of employees, which serves both the private and public sector. Our employees work to shape the communities we live in by creating world-class projects that transform the future development patterns of those communities. We provide our clients award-winning planning, engineering, architectural and interior design, construction and program management, and design-build project delivery. The Jacobs business model allows us to successfully service our clients, leverage our integrated services, and provide our employees with growth opportunities while delivering global solutions to our client’s local programs.

We consistently receive high rankings from Engineering News-Record (ENR) in many classifications, including the categories of Top Design Firms, Top Contractors, Top Green Buildings Design Firms, and Top Transportation Companies.

General Summary:
This full-time position will work 40 hours and provides a wide variety of administrative and staff support services to an organizational unit. The team member performs a variety of detailed tasks and ongoing assignments. Knowledge of defined procedures is used to evaluate situations and select a correct solution. The team member adapts processes and procedures as necessary to meet objectives and receives work in the form of expected deliverables. The team member applies judgment in determining work methods and balancing competing priorities.

Essential Duties & Responsibilities:
Position supports multiple projects and project managers by performing the following tasks:

Manage information flow
Coordinate and Organize project files
Invoice Review, Processing, and Tracking
Facilitate the procurement of subconsultants , review and process subconsultant invoices
Coordinate production and delivery of proposals, project deliverables, documents, drawings, specifications, etc.
Assist project managers with development of budgets, tracking project financials, and preparation of reports
Arrange travel schedules and prepare expense reports for multiple project managers and executives
Coordination of meetings and minute taking
Generate project briefings
Assist with preparation of reports, presentations, and/or correspondence of technical and non-standard nature
Ability to develop new or revise processes and/or procedures, or recommend improvements in support of a department or group of managers
Other tasks as needed


Education, Experience, & Certifications:
High School Diploma or equivalent required, plus additional or specialized training preferred; college degree is desirable
At least 7 years of clerical or secretarial experience and project related support is preferred, especially for the duties listed
Ability to perform complex activities independently
Strong Microsoft Word, Excel, Project, and PPT experience preferred
Experience with Oracle E-Business Suite is desirable
Strong communication skills and experience working with the high-level clients, government officials, and public desired

At Jacobs, we help prepare people for new opportunities and challenges. With positions at every level, openings in multiple disciplines, expertise in a range of markets and offices around the globe, we create an environment where you can learn, grow, and thrive. From our competitive benefits program to our Health and Safety initiative of Beyond Zero workplace injuries, we believe that you'll find a flourishing career here at Jacobs.

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Jacobs is a background screening, drug-free workplace.