Administrative Assistant - Temporary

Glendale Community College - Glendale, CA (30+ days ago)4.5

Performs a wide variety of independent, para-professional tasks relating to the department to which assigned.


Direction is provided by the department administrator.

May provide work direction to student workers.

Examples of Duties:
Assists the administrator with the preparation of the annual budget.

Maintains computerized records and monitors expenditures for all activities.

Monitors budget expenditures.

Assists the administrator in preparing reports and/or correspondence directly related to the functions and operations assigned.

Orders and maintains records of all materials acquired.

May coordinate exhibits and activities including but not limited to art exhibits, Advisory Committee, Faculty, Staff Training Programs or Patron's Club.

Makes recommendations, places orders, and maintains records for the purchase of office equipment and supplies.

May prepare and post vouchers for all incoming payments.

Prepares deposit statements; writes checks; balances and updates check book.

May maintain general ledger and balance sheet for all incoming and outgoing funds.

Maintains records of hours worked and/or sick leave usage.

Types requisitions, service contracts, work orders, and personnel reports.

Processes and maintains time reports for hourly classified positions.

May coordinate and maintain calendar of room usage.

Provides work direction and training to student workers.

Verifies time sheets for student workers.

Performs other duties and responsibilities as assigned.

Minimum Qualifications:Knowledge of:
Budget recordkeeping practices and procedures.

Knowledge of modern office methods, procedures and practices including computer software programs.

Ability to:
Prepare and maintain complete and accurate reports.

Interpret policies and procedures.

Operate office equipment.

Assist in budget preparation, and monitor accounts.

Maintain good relationships with faculty, staff and public.

Type or keyboard accurately at rate of 40-words-per-minute.

Train and provide work direction to others.

Minimum Qualifications:
Three years of increasingly responsible clerical experience preferably in a non-profit or public agency.

One year of coursework in business or a related field may be substituted for one year of administrative assistant experience.

Additional Information:
Application Process
This position requires the following documents to be attached to your online application in order to be considered:
Current Resume
Additional documents not requested in the announcement, will not be reviewed. Applications with incomplete information (i.e. statements such as - see resume) or missing documents will not be considered. If you have additional questions please call 818-240-1000 ext. 5921.

Selection Process
All completed applications and application materials will be screened to ensure that the minimum requirements stated in the job announcement are met. Those candidates who meet the minimum qualifications will be invited to the college for an examination. All candidates will be notified by e-mail of their final disposition in the selection process.

About the College
Glendale Community College (GCC) is nestled in the foothills of the San Rafael Mountains, centrally located at the intersection of three major freeways, just ten miles from downtown Los Angeles. Glendale is affectionately known as Jewel City, one of the fastest growing communities in the Southern California region. A vibrant hub of economic activity and cultural diversity; it is an exciting place to work and live!

GCC is recognized throughout the state as a model of shared governance and collegiality. Known for excellence and rigor, we have one of the highest transfer rates to the UC system and other California four-year colleges. Additionally, the college offers a broad range of vocational programs and takes pride in providing outstanding student services and curriculum to help prepare students for success in the 21st Century.

GCC is committed to maintaining an environment which provides opportunities to individuals with a wide variety of talents, experiences, perspectives, and backgrounds. We believe in the importance of diversity amongst our faculty, staff, and student population to better serve the college and surrounding communities.

Equal Employment Opportunity
Glendale Community College District provides all applicants for district employment with equal employment opportunities and provides present employees with training, compensation, promotion, and all other attributes of employment without regard to a person's race, religious creed, color, age, sex, national origin, veterans' status, ancestry, marital status, sexual orientation, medical condition, gender identity or disability.

Applicants who require a reasonable accommodation for the application, testing or interviewing processes should contact the Human Resources Department at the time of application submission.

Thank you for your interest in employment opportunities with Glendale Community College.

Dr. Armine G. Hacopian, Ann H. Ransford, Dr. Vahe Peroomian, Anthony P. Tartaglia, and Yvette Vartanian Davis