Human Resources Administrator

United States District Court - Boston, MA4.4

Announcement Number:

U.S. Court of Appeals for the First Circuit, Office of the Circuit Executive

City, State:
Boston, MA

Court Website:

Permanent Position:

Job Grade:
CL 29 - 30

Minimum Salary:

Maximum Salary:

Closing Date:
09/26/2018 Position Description Organization: The Circuit Executive's Office for the United States Court of Appeals for the First Circuit seeks applications for the position of Human Resources Administrator. The United States Court of Appeals for the First Circuit is the court of review for decisions by the district courts within the First Circuit, which includes the Districts of Maine, Massachusetts, New Hampshire, Rhode Island, and Puerto Rico. The Court also reviews decisions by federal administrative agencies, the United States Tax Court, and the Bankruptcy Appellate Panel. The Circuit Executive's Office provides policy development, administrative, technical, and staff support to the judges and court units within the First Circuit.

Duties and
Responsibilities: The Human Resources Administrator is responsible for managing the full range of human resources services provided to the judges and court units within the First Circuit Court of Appeals, including the Circuit Executive's Office, Clerk's Office, Staff Attorney's Office, Circuit Library, and Bankruptcy Appellate Panel. The Human Resources Administrator reports to the Assistant Circuit Executive for Administration and serves as an essential advisor to the court unit executives and management staff of each unit. The Human Resources Administrator is also responsible for the supervision of human resources staff. Occasional travel may be required. Representative duties include, but are not limited to:

• Researching, analyzing, developing, and recommending policies, procedures, and standards for multiple court units with different needs and priorities. Providing leadership, coordination, and guidance to assure compliance with human resources guidelines, policies, and internal controls;
• Researching, analyzing, and providing recommendations to court unit executives on workforce planning, strategies, and scenarios. Providing advice on organizational structures and classification standards;
• Ensuring fair and equitable recruitment practices in all court units. Remaining current on new recruitment sources, strategies, and initiatives;
• Administering the judiciary benefits program for court units within the circuit. Researching and recommending benefits training to staff;
• Providing guidance and training to judges, managers, and supervisors in the areas of employee relations, performance management, discipline procedures, and leave policies;
• Counseling judges and employees on human resources matters, including employee relations, benefits, retirement, and leave;
• Monitoring and evaluating the quality of human resources services delivered to the court units within the First Circuit. Providing leadership and supervision to support staff. Establishing performance expectations and the communication necessary to ensure an effective team environment;
• Monitoring, managing, and implementing human resources programs and systems in compliance with guidelines, policies, and internal controls. Programs and systems include leave, time and attendance, performance management, personnel processing, record keeping, background investigations, and facilities access cards;
• Managing workers compensation, telework, recognition awards, and other human resources related programs in compliance with the Guide to Judiciary Policy; and
• Establishing human resources peer relationships within the circuit and throughout the Federal Judiciary to maintain information sharing networks.

Qualification Minimum Qualifications:
• For appointment at the CL-29 level, the applicant must have two years of specialized experience, including at least one year of work equivalent to the CL-28 level. Specialized experience is progressively responsible experience in at least one but preferably two or more functional areas of human resources management and administration (classification, staffing, training, performance management, employee relations, etc.) that provided knowledge of the rules, regulations, and terminology within the area of human resources.
• Completion of a bachelor's degree from an accredited college or university is required.
• Strong organizational skills, and proven ability to prioritize multiple demands, meet established deadlines, and fulfill commitments.
• Ability to communicate effectively, both orally and in writing, with a wide variety of people, including but not limited to judges, court staff, and others.
• Attention to detail, and the ability to exercise common sense and good judgment in a fast-paced environment with rapidly shifting priorities.
• Proficiency with Microsoft Office applications, particularly Word and Excel, is required.

Court Preferred Qualifications:
• Experience in Federal Judiciary human resources administration is strongly desired

Benefits Federal benefits include paid vacation and sick leave, health benefits, life insurance, flexible benefits program, long-term care, retirement benefits, and a tax-deferred savings plan.

Miscellaneous Background Check: The successful candidate is subject to a background check or investigation, which includes an FBI fingerprint check, as a condition of employment. Employee retention depends upon a favorable suitability determination.

Additional Conditions of Employment:
An applicant must be a United States citizen or permanently eligible to work in the United States. The Federal Financial Management Reform Act requires direct deposit of federal wages. All court employees are required to adhere to a Code of Conduct. Successful completion of a six-month probationary period is required. All Court of Appeals employees are "at will" employees and serve at the pleasure of the Court. The Court will only communicate with those qualified individuals who will be invited for an interview. The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, either of which may occur without prior written or other notice. If a subsequent vacancy of the same or similar characteristics to this position becomes available within a reasonable time of the original announcement, the Court may elect to select a candidate from the original qualified applicant pool.


How To Apply Submit the following documents: (1) cover letter, (2) resume, and (3) completed AO-78, Application for Federal Judicial Branch Employment (version dated 10/09) to:

Shawna Connolly, Assistant Circuit Executive for Administration
Office of the Circuit Executive
U.S. Court of Appeals for the First Circuit
John Joseph Moakley U.S. Courthouse
1 Courthouse Way, Suite 3700
Boston, MA 02210

Applications will also be accepted via email, in pdf format only, to:

The application form (AO-78) is available at:

Note: Applications that do not include all requested information will be deemed incomplete and will not
be considered.