Senior Billing/Accounts Receivable Manager

The Clearing Inc - Washington, DC

The Clearing is a management consultancy that brings a powerful blend of analytic and creative skills from diverse fields, including corporate strategy, communications, change management, finance, policy, design, engineering, and corporate leadership. Our particular expertise is focused on helping leaders develop and gain internal and external support for their innovation, cause, or value initiative and assessing the value of this new initiative. Distinctive from other management consultancies, we focus first on addressing the social complexity inherent in innovation in large corporations and institutions. Using a mix of creative change management, financial analysis, and strategic communication techniques, we help leaders and their teams achieve clarity on what is at stake, understand and manage the external and internal resistance to their value initiative, and define the critical path to achieve operational results and return on investment. The Clearing supports public and private clients, both domestically and internationally.

The Clearing is seeking a Senior Billing/Accounts Receivable Manager to manage all aspects of the accounts receivable function. S/he is responsible for selecting the appropriate billing setup, analyzing billings against payments received, which may include large complex cases, and collaborating with project leaders, finance and contracting to generate accurate and timely invoices. This position serves as the liaison between finance, contracts, project teams, and management in matters relating to accounts receivable. The ideal candidate will have a passion for financial details, demonstrated success in complicated billings, the ability to work effectively across all areas of the firm, and is action oriented.

This position is based in Washington, D.C. and reports to the Director of Finance.

Resolve outstanding balances through review and analysis of documented findings

Bill contract information and systems data, to ensure accurate and current accounts

Prepare and issue monthly invoices for customers

Manage billing cycles and all related aspects to project billings

Lead the accumulation, assignment, analysis, and reporting of project billings, cost data and Days Sale Outstanding (DSO) documentation associated with consulting services

Manage the preparation, accuracy, and delivery of customer invoicing, collaborating closely with project leaders and those who support the team to ensure single view of accounts receivable requirements and status

Assist with the initiation and ongoing management of project bill setup in Costpoint

Analyze and ensure the accuracy of project time details in the Unanet Time & Expense System (Unanet) in service of accurate invoicing.

Directly support the accounting team with billing by preparing monthly Billing and Accounts Receivable Schedules

Assist the accounting team with the preparation of annual and monthly reporting requirements

Perform collections as necessary to minimize receivable risks

Assist in accounts payables and subcontract allocations as it pertains to projects

Respond to customer (internal and external) emails and phone calls on a timely basis.

Provide timely, reliable financial analysis and reporting

Support ad-hoc reporting and requests when needed

Bachelor’s degree in accounting, finance, business administration or related field, preferred

10+ years of Billing and Accounts Receivable management experience, specifically with a professional services firm in a government contracting environment

Costpoint 7.11 experience and proficiency required

High proficiency in Excel and the ability to effectively simplify complex data to a variety of stakeholders

Superior attention to detail

Ability to organize and prioritize multiple tasks

Strong verbal and written communication skills

Solid understanding of general accounting concepts related to AR

Strong analytical skills related to billing/AR and an innate ability to solve problems

Proven ability to collaborate effectively across all levels of an organization

Ability to work independently with minimal guidance and remain flexible in a fast-paced and changing environment

Strong work ethic, high degree of professionalism, and a customer service orientation

The Clearing is an Equal Opportunity M/F/Disabled/Vet Employer