REQUEST FOR BID (RFB)
CENTRAL MAINE COMMUNITY COLLEGE
1250 TURNER STREET
AUBURN, MAINE 04240
RFB for Plumbing Fixtures and Supplies
July 9, 2019
Bid Due On:
Wednesday, July 31st, 2019, at 1:00 P.M.
Inquiries and bids can be sent to:
Central Maine Community College
1250 Turner Street
Auburn, Maine 04210
Phone (207) 755-5440
Fax (207) 755-5495
Central Maine Community College
1250 Turner Street
Auburn, Maine 04210
Phone (207) 755-5263
Fax (207) 755-5495
1.0 GENERAL INFORMATION
Central Maine Community College is seeking bids for Plumbing and HVAC/R Lab as specified
This Request for Bid (RFB) states the instructions for submitting bids, the procedure and criteria by which a
vendor may be selected and the contractual terms by which the College intends to govern the relationship
between it and the selected vendor.
1.2 Definition of Parties:
Central Maine Community College will hereinafter be referred to as the "College."
Respondents to the RFB shall be referred to as "Bidders." The Bidder to whom the contract is awarded shall
be referred to as the "Contractor."
The selected contractor will supply the goods as specified in the attached document on pages 6-9.
Actual purchases of the various products may be more or less than the estimated quantity and delivery
quantities may change. ***Pricing to be locked in through December 30th, 2019.
Award will be made to the low bidder(s) provided that all other requirements are satisfactorily
met. However, consideration will be given to quality, service, delivery, lead time, ability to meet specifications,
Unless otherwise provided for in this solicitation, the name of a certain brand, make or
manufacturer does not restrict bidders to the specific brand, make or manufacturer named.
1.6 Communication with the College:
It is the responsibility of the bidder to inquire about any requirement of this
RFB that is not understood. Responses to inquiries, if they change or clarify the RFB in a substantial manner,
will be forwarded by addenda to all parties that have received a copy of the RFB. The College will not be
bound by oral responses to inquiries or written responses other than addenda.
The College reserves the right to award this bid on a group of items or all items, whichever the
College deems to be in its best interest, price and other factors considered. The College reserves the right to
conduct any tests it may deem advisable, and to make all evaluations. The College reserves the right to
reject any or all bids, in whole or in part, and is not necessarily bound to accept the lowest bid if that bid is
contrary to the best interests of the College. The College reserves the right to waive minor irregularities.
Scholarships, donations, or gifts to the College will not be considered in the evaluation of bids. A bid may be
rejected if it is in any way incomplete or irregular. When there are tie bids, there shall be a preference for “in-
state bidders”. When the bids are both in-state or both out-of-state, the award will be made to the bid that
arrives first in Central Maine Community College’s Business Office.
1.8 Award Protest:
Bidders may appeal the award decision by submitting a written protest to Central Maine
Community College’s Dean of Finance and General Services within five (5) business days of the date of the
award notice, with a copy to the successful bidder. The protest must contain a statement of the basis for the
1.9 Costs of Preparation:
Bidder assumes all costs of preparation of the bid and any presentations necessary to
the bidding process.
Submission of a signed bid in response to this solicitation is certification that your firm (or any
subcontractor) is not currently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from participation in this transaction by any State or Federal department or agency.
Submission is also agreement that the College will be notified of any change in this status.
1.11 Bid Understanding:
By submitting a bid, the bidder agrees and assures that the specifications are adequate,
and the bidder accepts the terms and conditions herein. Any exceptions should be noted in your response.
1.12 Specification Protest Process and Remedies:
If a bidder feels that the specifications are written in a way
that limits competition, a specification protest may be sent to Central Maine Community College’s Dean of Finance and
General Services. Protests will be responded to within five (5) business days of receipt. Determination of protest validity
is at the sole discretion of the College. The due date of the bid may be changed if necessary to allow consideration of the
protest and issuance of any necessary addenda. Specification protests shall be presented to the College in writing as
soon as identified, but no less than five (5) business days prior to the bid opening date and time. No protest against the
award due to the specifications shall be considered after this deadline. Protests shall include the reason for the protest
and any proposed changes to the specifications. Protests should be delivered to the Dean of Finance and General
Service’s Office in sealed envelopes, clearly marked as:
RFB for Plumbing Fixtures and Supplies
1.13 Bid Validity:
All bids shall be valid for six (6) months from the due date of this bid with the option to extend for
up to one (1) six (6) month extension (agreeable terms by both the College and Bidder….no auto renewal
terms will be accepted). Pricing will be locked in through December 30th, 2019.
Bids may be withdrawn or amended by bidders at any time prior to the bid opening. After the bid
opening, bids may not be amended. If a significant mistake has been made by an apparent low bidder, the
bidder will be given the option of selling at the price given or withdrawing the bid. If an extension error has
been made, the unit price will prevail.
1.15 Bid Envelope:
If a special envelope is not furnished, or if return in the special envelope is not possible, the
signed bid should be returned in an envelope or package, sealed and identified as follows:
From ________________ __________ __________
Name Due Date Time
A signed original plus one (1) copy of the bid must be received at the Business Office, Central
Maine Community College, 1250 Turner Street, Auburn, Maine 04210, in a sealed envelope by 1:00 P.M.
local time, Wednesday, July 31st, 2019. Bidders are strongly encouraged to submit bids in advance of the
due date to avoid the possibility of missing the 1:00 deadline due to unforeseen circumstances. Bidders
assume the risk of the methods of dispatch chosen. The College assumes no responsibility for delays caused
by any package or mail delivery service. A postmark on or before the due date WILL NOT substitute for
receipt of bid. Bids must be date and time stamped by the College on time to be considered. In the event
that the College is closed due to inclement weather at the time that a bid is due, the bid will be opened at the
same time on the next day that the College is open. Bidders may wish to call 207-755-5100 if the weather is
bad, to learn if the College is closed. Bids received after the due date and time will be returned unopened.
Additional time will not be granted to any single bidder, however, additional time may be granted to all
vendors when the College determines that circumstances require it. FAXED BIDS OR E-MAIL BIDS WILL
NOT BE ACCEPTED.
1.17 Tax Exempt:
The College is exempt from the payment of Federal Excise Taxes on articles not for resale and
for the Federal Transportation Tax on all shipments. The Contractor and subcontractor shall quote and shall
be reimbursed less these taxes. Upon application, exemption certificates will be furnished when required.
The College is exempt from the payment of Maine State Sales and Uses Taxes.
Bidders may be required to provide samples for evaluation. Samples shall be exact and true
representatives of the material offered. Samples shall be provided at no cost to the College. In the event the
delivered product fails to conform to the sample provided, the Contractor shall immediately replace the portion
of the delivered commodity with acceptable material conforming to the contract requirements at no additional
cost to the College. Failure to comply with these instructions may be cause for rejection of your bid.
2.0 CONTRACT TERMS AND CONDITIONS:
2.1 Contract Documents:
If a separate contract is not written, the contract entered into by the parties shall consist
of the Request for Bids, the signed bid submitted by the Contractor, the specifications including all
modifications thereof, and a purchase order or letter of agreement requiring signatures of the College and the
Contractor, all of which shall be referred to collectively as the Contract Documents.
2.2 Contract Validity:
In the event one or more clauses of the contract are declared invalid, void, unenforceable or
illegal, that shall not affect the validity of the remaining portions of the contract.
2.3 Contract Administration:
Marc Gilbert, of the Plumbing and HVAC/R program, shall be the College's
authorized representative in all matters pertaining to the administration of this contract, (207) 755-5440.
This Contract and the rights and obligations of the parties hereunder shall be governed by and
construed in accordance with the laws of the State of Maine. The Contractor agrees that any litigation, action
or proceeding arising out of this Contract shall be instituted in a state court located in the State of Maine.
Neither party of the contract shall assign the contract without the prior written consent of the
other, nor shall the contractor assign any money due or to become due without the prior written consent of the
2.6 Equal Opportunity:
In the execution of the contract, the Contractor and all subcontractors agree, consistent
with College policy, not to discriminate on the grounds of race, color, religion, sex, sexual orientation,
transgender status or gender expression, national origin or citizenship status, age, disability or veteran’s
status and to provide reasonable accommodations to qualified individuals with disabilities upon request. The
College encourages the employment of individuals with disabilities.
2.7 Sexual Harassment:
The College is committed to providing a positive environment for all students and staff.
Sexual harassment, whether intentional or not, undermines the quality of this educational and working
climate. The College thus has a legal and ethical responsibility to ensure that all students and employees can
learn and work in an environment free of sexual harassment. Consistent with the state and federal law, this
right to freedom from sexual harassment was defined as College policy by the Board of Trustees. Failure to
comply with this policy could result in termination of this contract without advanced notice. Further
information regarding this policy is available from Barbara Owen, President’s Office, Central Maine
Community College, 1250 Turner Street, Auburn, ME 04210, (207) 755-5233.
2.9 Smoking Policy:
Central Maine Community College must comply with the "Work place Smoking Act of 1985"
and MRSA title 22, 1541 et seq, "Smoking Prohibited in Public Places." In compliance with this law, Central
Maine Community College has prohibited smoking in all College System buildings except in designated
smoking areas. This rule must also apply to all contractors and workers in existing College System buildings.
The Contractor shall be responsible for the implementation and enforcement of this requirement within
2.10 Parking Regulations and Use of Walkways:
Unregistered vehicles on the College campus are subject to a
parking violation ticket and/or towing off campus. Contractors are advised that parking regulations are strictly
enforced by City of Auburn police. Towing will be at the Contractor's expense.
All shipping containers shall be properly and legibly marked or labeled on the outside with the
commodity description, quantity and purchase order number.
2.12 Packing Slips:
All charges must be prepaid and material delivered to the location specified. Merchandise
must be accompanied by delivery slip or packing list and the purchase order number.
Payment will be upon final acceptance of product and submittal of an invoice to the College, by
the Contractor on a net 30 basis unless discount terms are offered. Invoices must include a purchase order
3.0 SPECIFICATIONS & BID SUBMITTAL FORM
3.1 Product & Bid Submittal:
The attached RFB for Plumbing Fixtures and Supplies
list is being provided for your convenience in submitting bids and for our use in evaluating bids. Please use this list for
responding to bid. You may provide supplemental information as may be necessary.
Bidders are encouraged but not required to submit bids for all required items nor are bidders required to
submit bids for each type of award scenario (item by item basis, a group of items or all items – refer to
paragraph 1.7). The submittal form allows for variations in supply pricing based on the type of award.
NOTICE TO VENDORS AND BIDDERS:
STANDARD TERMS AND CONDITIONS APPLICABLE TO ALL MCCS CONTRACTS
The following standard contracting terms and conditions are incorporated and shall become a part of any final contract
that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”).
These terms and conditions derive from the public nature and limited resources of the MCCS. MCCS DOES NOT
1. Provide any defense, hold harmless or indemnity;
2. Waive any statutory or constitutional immunity;
3. Apply the law of a state other than Maine;
4. Procure types or amounts of insurance beyond those MCCS already maintains or waive any rights of
5. Add any entity as an additional insured to MCCS policies of insurance;
6. Pay attorneys’ fees, costs, expenses or liquidated damages;
7. Promise confidentiality in a manner contrary to Maine’s Freedom of Access Act;
8. Permit an entity to change unilaterally any term or condition once the contract is signed; and
9. Automatic renewals for term(s) greater than month-to-month.
By submitting a response to a Request for Proposal, bid or other offer to do business with MCCS, YOUR ENTITY
UNDERSTANDS AND AGREES THAT:
1. The above standard terms and conditions are thereby incorporated into any agreement entered into
between MCCS and your entity; that such terms and condition shall control in the event of any conflict
with such agreement; and that your entity will not propose or demand any contrary terms;
2. The above standard terms and conditions will govern the interpretation of such agreement
notwithstanding the expression of any other term and/or condition to the contrary;
3. Your entity will not propose to any college or other operating unit of the MCCS any contractual documents
of any kind that are not in at least 11-point font and completely contained in one Word or PDF document,
and that any references to terms and conditions, privacy policies or any other conditions referenced
outside of the contract will not apply; and
4. Your entity will identify at the time of submission which, if any, portion or your submitted materials are
entitled to “trade secret” exemption from disclosure under Maine’s Freedom of Access Act; that failure to
so identify will authorize MCCS to conclude that no portions are so exempt; and that your entity will
defend, indemnify and hold harmless MCCS in any and all legal actions that seek to compel MCCS to
disclose under Maine’s Freedom of Access Act some or all of your submitted materials and/or contract, if
any, executed between MCCS and your entity.
BID SUBMITTAL FORM
RFB for Plumbing Fixtures and Supplies
Please quote per item for the following sample list of supplies to be purchased on an as needed basis.starting 08/05/2019 through 12/30/2019 (with the
option, agreeable to both the college and the bidder of extending the term for one (1) six (6) month extension).
The bid may be awarded in groups of items or all items and is just a sampling. The bidder does not need to bid on all items. The material list is a projection,
actual purchase quantities may be more or less than what is listed below, and would be delivered on an as needed basis over the course of the academic
Please use this attachment to submit your bid. Thank you for your bid, if you have any questions or concerns please contact Marc Gilbert at 207-755-5440
‘Y' Yes 'N' No
Discount Payment Terms, if applicable:
- Next day delivery for all in stock items if requested.
- Price inclusive of all costs including but not limited to freight, shipping and handling charges.
- If answer is no, include details.
Commercial Kitchen sink area N
1 – Elkay Rigidbilt S. S. Model # RNSF83544 Floor mount triple compartment Scullery Sink…List per Unit cost
3 – T&S Brass Lever Type Waste Drain B-3970…List per Unit cost here____________________
2 – Chicago faucet # 540-LDL12ABCP wall mount…List per Unit cost here____________________
1 – Josam #60103H 20lb 10 gpm grease trap…List per Unit cost here____________________
3 – Hercules Sta Put 3 pound plumbers putty…List per Unit cost here____________________
1 – 3” NH floor drain FD-103-A5 …List per Unit cost here____________________
1 – PR-500 ½” trap primer for 1-4 …List per Unit cost here____________________
1 – Simmons Service sink faucet with stops # S-2490-CHKS(…List per Unit cost here____________________
1 – Mustee Hose Holder 65.700 (001962) …List per Unit cost here____________________
1 – Mustee 63M 24x24x10 Mop Sink(001894) …List per Unit cost here____________________
4 – 4” chrome tail piece…List per Unit cost here____________________
1 – Elkay CHS1716C hand wash sink w/ lever faucet…List per Unit cost here____________________
1 – Watts FD-103-A5 floor drain…List per unit cost here____________
“Easy Roll In” with concealed carrier residential fixtures Area K & K1
2 – Sterling Base #62061100-0 in white…List per Unit cost here____________________
2 – Sterling End Wall Set #62055106-0 in white…List per Unit cost here____________________
2 – Back Wall #62062106-0 in white…List per Unit cost here____________________
2 – Moen L2352 Posi Temp Chrome shower valve…List per Unit cost here____________________
2 – Kohler K-76474-CP Awaken Hydro rail Kit…List per Unit cost here____________________
2 – Kohler Alteo Valve Trim TS45110-4-CP…List per Unit cost here____________________
2 – Kohler Pressure balancing valve 8304-K-NA…List per Unit cost here____________________
2 – Kohler chrome shower drain …List per Unit cost here____________________
2 - Kohler #6284-NA in wall tank with iron rack…List per Unit cost here____________________
2 – Kohler #6300-0 Veil Wall hung bowl…List per Unit cost here____________________
2 – Kohler #4744-0 bidet seat …List per Unit cost here____________________
2 – Kohler #20701-0 Veil pedestal lavatory…List per Unit cost here____________________
2 – Kohler #410-K-NA two handle ceramic rough Valve…List per Unit cost here____________________
2 – Kohler #T14414-4-CP Purist wall mount chrome trim…List per Unit cost here____________________
Residential Kitchen Setup Adjacent to K and Possibly M
2 – Kohler #75791-3-NA Verse dual mount kitchen sink…List per Unit cost here____________________
2 – Kohler #560-CP Bellera Kitchen faucet with plate…List per Unit cost here____________________
2 – ISE Pro 750 Garbage Disposal…List per Unit cost here____________________
2 – Snap-N-Lock or similar long shank basket strainers…List per Unit cost here____________________
2 – Dishwasher supply kits Brasscraft B1-60BW12 with water hammer arrestor Sioux chief…List per Unit cost
2 – Oatey washing macine box…List per Unit cost here____________________
2 – 48” kitchen sink base oak or white with no draws…List per Unit cost here____________________
2 – 12” Kitche n draw unit oak or white to watch above…List per Unit cost here____________________
2 – 80” Formica white kitchen counter top cap on both ends…List per Unit cost here____________________
1 – Liberty model 404 pumping station…List per unit cost here____________
Residential tub / shower bathrooms area
1 – Lasco or Sim one pc fiberglass RH tub and shower unit…List per unit cost here____________________
1 – Lasco or Similar one pc fiberglass LH tub and shower unit…List per unit cost here______________
2 – Mansfield or similar competitive white 12” rough toilet. …List per unit cost here_____________
2 – Mansfield or similar competitive white 16” wall hung lavatory 4” CC…List per unit cost here_____________
2 – Sloan SF-2350 in chrome touchless hand washing faucet…List per unit cost here____________
2 – 11/4” Jones and Stephens or Similar Grid strainer…List per unit cost here____________
2 – Delta or Similar 4” center competitive lavatory faucets deck mount…List per unit cost here_____________
2 – Moen PosiTemp chrome tub and shower valves…List per unit cost here_____________
2 – Gerber plastic waste and overflow assembly…List per unit cost here_____________
2 – ABA 1263CS chrome tip toe waste……..List per unit cost here_____________
12 – Sioux Chief StrongArm support brackets #525-162PB…List per unit cost here_____________
4 – 11/4 Chrome P-traps…List per unit cost here_____________
4 – 11/4” chrome deep eschusion…List per unit cost here_____________
10 – Uponor F5600500 or sim chrome PEX finishing sleeve…List per unit cost here_____________
20 – Sioux Chief or sim ½” plastic chrome split eschusion…List per unit cost here_____________
8 – Brass craft CS40 BX C1 ½ x 3/8 chrome angle ext. valve and eschusion…List per unit cost here_____________
8 – 3/8” chrome flex copper lavatory supply…List per unit cost here____________
Bathroom with 48” shower and vanity Area O and O1
2 – Sterling 48” x 36” 72260100-0 Accord Shower Stall…List per unit cost here____________
2 – Symons S-96-1 shower valves with shower head and Arm…List per unit cost here____________
1 – Kohler K-9132-CP chrome plated shower drain…List per unit cost here____________
2 – Oatey #42049 plastic chrome cover solvent weld shower drain…List per unit cost here____________
2 – Swantone CHO2225.042 22x25 vanity topl…List per unit cost here____________
2 – Moen 84970SRN high arc one handle one hole faucet or sim …List per unit cost here____________
2 – 24” vanity in oak or white with draws on side or bottom…List per unit cost here____________
2 – Toto or Similar 10 “ rough round front toilets…List per unit cost here____________
2 – Toto or similar 12” rough comfort height elongated bowl toilet…List per unit cost here____________
2 – Round front white toilet seats…List per unit cost here____________
2 – Elongated open front white toilet seats…List per unit cost here____________
2 - Elongated white plastic toilets seats with cover…List per unit cost here____________
Bathroom with macerating station
2 – Liberty Accent II macerating toilet system…List per unit cost here____________
2 – Liberty Accent II extension pipe #K001184…List per unit cost here____________
2 – Aquaglass 48” two piece shower in white or similar…List per unit cost here____________
2 – Moen 3669EP in brushed nickel…List per unit cost here____________
2 – Moen drop ell for above in brushed nickel……List per unit cost here____________
2 – 2” solvent weld shower drains in brushed nickel…List per unit cost here____________
2 – Sterling White Sacramento 442128-0 pedestal sink with 8” centers …List per unit cost here____________
2 – Mansfielid white 16” wide wall hung or similar lavatory…List per unit cost here____________
2 – Moen 84972SRN Brushed Nickel wide spread faucet…List per unit cost here____________
2 – Chrome 11/4” P-trap …List per unit cost here____________
First Floor Commercial Bathroom Setup - Area C
1-Kohler Bardon #4991-ET-O urinal…List per unit cost here____________
1 – Sloan G2 8186-1 Ptima plus sensor Flushometer…List per unit cost here____________
1 – Watts floor mounted urinal carrier…List per unit cost here____________ Commented [GML1]:
3 – Kohler #4325-0 Elongated bowl…List per unit cost here____________
3 – Kohler #4670-C-0 white comm. open front seat…List per unit cost here____________
3 – Sloan G2811 Optima Plus Flushometer (9266094)…List per unit cost here____________
1 – ISCA-101-D Watts back to back Horizontal adjustable carrier…List per unit cost here____________
1 – ISCA-101-L Watts left hand carrier…List per unit cost here____________
1 – ISCA-101-R Watts right hand carrier…List per unit cost here____________
1 – WCA-411-D back to back concealed arm Carrier…List per unit cost here____________
2 - Kohler 2005-0 white Kingstom 4” lavatory…List per unit cost here____________
2 – Sloan EAF275-ISM solar Battery Mix faucet…List per unit cost here____________
Acceptance of Terms and Conditions:
_____________________ _________________________________ _______________________________
Date Name of Authorized Official for Bidder (Print) Signature of Authorized Official for Bidder