Full Job Description
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THE CITY OF VALLEJO
The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks.
A division of the City Manager's Office, Risk Management provides a comprehensive, cost-effective and proactive approach to managing risks to support total worker health of City employees and volunteers, and safeguard the city's financial assets and property. Our mission is to enable all employees of the City to identify and manage risks associated with their activities, consistent with the strategy and objectives set forth by our leadership. By strategically managing risk we can reduce the chances of loss, create greater financial stability, and protect our resources.
The Risk Management team:
Risk Manager & Safety Officer
Administrative Analyst, Workers Compensation
Administrative Analyst, General Liability
Administrative Analyst, Safety (this could be YOU!)
This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year.
The department may choose to fill this vacancy at the I or II level, depending on the qualifications of the candidate pool.
The primary areas of focus for this position are safety, loss prevention and control programs for the City of Vallejo, to include application and compliance with both state and federal occupational health and safety standards. As such, this Analyst will be a valued member of the Risk Management Division, working with the Risk Manager, Analysts, and other City departments to eliminate, reduce and mitigate injuries and illnesses. This Analyst will work with various departments in the City and contribute ideas and strategies that will have a positive effect on the overall work environment.
The Administrative Analyst classification is a generic classification used widely throughout the City. When assigned to Safety in the Risk Management Division, specific duties will include but are not limited to:
Developing and evaluating safety and health goals and standards, assisting in the promotion of an overall safety awareness culture.
Assisting in administration of the Injury and Illness Prevention Program (IIPP).
Inspecting worksites for compliance with safety standards, laws and practices and recommending corrective actions.
Investigating and consulting with City departments to address safety concerns and minimize risk and safety exposures.
Assisting departments with root-cause analyses of accidents or injuries.
Assisting in the planning or delivery of health and safety education and training programs.
Writing and implementing policies and procedures, correspondence and memoranda.
Collecting data and preparing reports, analyzing loss history and trends
Administrative Analyst I: Hourly $36.5754 - $44.4576, Bi?weekly $2,926.03 - $3,556.61, Monthly $6,339.74 - $7,705.99, Annual $76,076.82 - $92,471.84
Administrative Analyst II: Hourly $42.4163 - $51.5573, Bi?weekly $3,393.30 - $4,124.58, Monthly $7,352.16 - $8,936.60, Annual $88,225.93 - $107,239.17
Examples of Duties
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Oversee assigned administrative support functions including budget, purchasing, or other specialized department programs; direct the work activities of assigned clerical and technical personnel; prioritize and coordinate work assignments; review work for accuracy; recommend improvements in work flow, procedures and use of equipment forms.
Develop and implement operational, administrative, program, and other policies and procedures; participate in hiring assigned staff; assist in contract negotiations.
Participate in the preparation and administration of assigned budget(s); maintain and monitor appropriate budgeting controls.
Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff; write reports which present and interpret data, identify alternatives, and make and justify recommendations.
Assist in the drafting and implementation of department policies and procedures.
Serve as a liaison with public and private organizations, community groups and other social organizations.
Receive and respond to complaints and questions from the general public relating to assigned area of responsibility; review problems and recommend corrective actions; prepare summary reports as required.
Participate in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports; participate in a variety of department operations.
Assist in the preparation of ordinances and other supporting program documents; prepare and monitor program grants and related proposals; monitor compliance with applicable contractual agreements.
Prepare comprehensive technical records and reports pertaining to assigned area of responsibility; conduct research and comprehensive data collection efforts to support analysis.
Maintain personnel and payroll records; process paperwork for personnel actions including new hires, terminations and promotions; coordinate recruitment process with the Human Resources Department; monitor performance evaluation dates and provide appropriate forms to staff.
Provide training in various areas to department employees including Workers' Compensation requirements, updated rules and laws, and other areas as required.
Maintain calendars of department activities, meetings and various events; coordinate activities with other City departments, the public and outside agencies; attend meetings as representative for assigned department.
Perform related duties and responsibilities as required.
Basic principles and practices of budget administration.
Basic methods of research, program analysis, and report preparation.
English usage, spelling grammar and punctuation.
Modern office procedures, methods and computer software and hardware.
Basic principles and procedures of record keeping.
Learn to interpret the policies and procedures of the assigned department.
Learn and understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities.
Perform personnel activities with adherence to confidentiality for the assigned department.
Perform responsible administrative work involving the use of independent judgment and personal initiative.
Research, analyze, and evaluate programs, policies, and procedures.
Prepare clear and concise reports.
Independently prepare correspondence and memoranda.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
To meet the essential functions and physical requirements contained in the Physical Analysis of Job Assignment attached to this specification and incorporated herein by this reference.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Administrative Analyst I
Some administrative and analytical experience, preferably within a local government environment, is desirable.
Possession of a Bachelor's degree from an accredited college or university with major course work in public administration, business administration or a related field.
Administrative Analyst II
Two years of increasingly responsible administrative and analytical experience preferably within a local government environment.
Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration or a related field.
Work is performed in a typical office environment. (1) Mobility: frequent use of keyboard; frequent sitting for long period of time; occasional bending or squatting. (2) Lifting: Frequently up to 10 pounds; occasionally up to 25 pounds. (3) Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision. (4) Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching. (5) Hearing/Talking: frequent hearing and talking, in person and on the phone. (6) Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone. (7) Environmental: frequent exposure to noise.
The Recruitment & Selection Process
Applications are due by 5:00 P.M. on Monday, March 2, 2020. Applicants must submit a completed City of Vallejo online application, including all responses to the Supplemental Questionnaire (Resume/Cover Letter Optional), by the posted deadline in order to be considered.
NOTE: If you have problems creating a user account, obtaining your already created account information, or submitting your online application, please contact governmentjobs.com applicant support directly at 855-524-5627. City of Vallejo HR staff are unable to assist with these issues.
Applications will be screened for overall qualifications the week of March 2, 2020.
Applicants who are found to be the best qualified may have their supplemental responses scored by subject matter experts and/or be contacted for a preliminary phone interview. Candidates who are deemed to be the best qualified will be invited to take part in an assessment process which may consist of written, online, oral, or performance exercises. Candidates invited to the assessment process will be notified by email of the date, time, and location of the assessment.
The City reserves the right to limit the number of candidates to those determined to be best qualified based upon all requested application materials, including training and experience, current resume, and responses to supplemental questions.
Candidates who are successful in the assessment process will be placed on the Register of Eligibles (eligible list). Candidates will then be referred at the department's discretion. The Department will conduct all final interviews and make the final candidate selection for this position.
The City of Vallejo is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and the Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application, assessment or selection process may contact the Human Resources Department to request an accommodation. Please contact April Adams at (707) 648-4398 or send an email to: firstname.lastname@example.org no later than March 2, 2020 at 5:00 p.m.
PRIOR TO HIRE
The selected candidate will be required to: 1) Submit to reference checks 2) Submit to and successfully pass a pre-employment background check, including fingerprint check. 3) Provide proof of legal right to work in the United States.
Disaster Service Workers - All City of Vallejo ("City") employees are designated Disaster Service Workers ("DSW") by state law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all DSW-related training as assigned and to return to work as ordered in the event of an emergency.
Equal Opportunity Employer (EOE) - The City of Vallejo is an Equal Opportunity Employer. It is the policy of the City of Vallejo to provide equal employment opportunity for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.