Purchasing Agent

Haynes Mechanical Systems Inc - Greenwood Village, CO2.8

Performs a variety of customer service functions and supports the daily activities of a busy parts and distribution warehouse with emphasis on product acquisition and inventory controls.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:

Issues purchase orders as needed; through Review of Booking Packets, ordering for inside sales, phone and e-mail request, while assisting Accounting and Billing with PO and invoice reconciliations and vendor terms

Assist Purchasing Manager with Overall Warehouse Maintenance and Operations following Safety and EPA Policies

Requests bids, analyze vendor pricing and capacity, negotiating terms. Source new Suppliers while maintain vendor relationships, keeping current with new materials and special incentives, ensuring the company is receiving contracted pricing. Provide timely information to supply unscheduled or rush orders requiring abbreviated lead times

Review specifications and architectural drawings to confirm scope of work, including material and requirements Provide equipment, material, tools, and logistical support to the field to assure maximum productivity; maintain awareness of availability of equipment and how utilized; locate, purchase and coordinate use of materials and equipment to best meet needs of field personnel

Responsible for inventory of tools and administers tool check-out program. Tracks company-owned tools on Service Technicians’ trucks

Administers company’s tool replacement policy for field staff; ensures damaged tools are turned in before replacement is processed

Assist with Warehouse inventory, refrigerant management, Oil Sample processing, warranty and parts return

Ensures that frequently used materials are stocked and available for Service Technicians as needed

Assist with Receiving of incoming shipments, packages and enters into tracking system

Forklift operation and maintenance

Provides back up assistance to all Purchasing Department personnel including dispatch of Driver

Provide support for any special projects as assigned by your manager; inform manager of work progress, customer relations, material administration and other matters affecting service operations. Other duties as assigned

Required Experience:
3-5 years’ experience Purchasing HVAC Product with HVAC Knowledge on Equipment and parts distribution, pricing and sourcing functions, Internet Buying and including order follow up and inventory control

Proficient with MS Office Suite, internet search-sourcing, and experience with inventory tracking programs

Background in Management or Lead in Warehouse Maintenance and Operations

Strong customer service, interpersonal and problem resolution skills

Good verbal and written communication skills
Able to multi-task and effectively manage competing priorities
Regular attendance and punctuality are required with flexible work hours, with late day or early morning scheduling

Forklift driving experience

High school diploma or equivalent and valid Driver’s License

Keyword: Purchasing Agent
From: Haynes Mechanical Systems Inc