Executive Communications Assistant Manager

California State University Office of the Chancellor - Long Beach, CA4.0

Job Title: Executive Communications Assistant Manager
Job ID: 1013839
Location: Downtown Long Beach
Full/Part Time: Full-Time/Regular
Job Code 3318
Job Grade Range A

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Executive Communications Assistant Manager. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.


Commensurate with qualifications and experience.

Position Information

The California State University, Office of the Chancellor, is seeking an Executive Communications Assistant Manager to assist in developing communications strategy and independently manage communications projects, preparing communications materials for the Executive Office, University Relations and Advancement, and other units within the Chancellor's Office.


Under the general direction of the Director of Executive Writing and Speechwriter, the Executive Communications Assistant Manager will:

Independently manage and prepare strategic communications (e.g., speeches, talking points, video scripts, briefings, memos, correspondence and presentations, among others) for the Executive Office, University Relations and Advancement, and other divisions within the Chancellor's Office; Manage and assist with the Executive Writing workflow to assure project quality, timely project completion, and the securing of necessary project approvals; Proof, edit and revise the work of others to ensure writing quality; Prepare and review materials for the Board of Trustees; Facilitate and attend internal and external stakeholder events; Take responsibility for independent project direction, project creation and quality assurance as appropriate to achieve goals and policy directives of the Chancellor, Vice Chancellor and other senior leadership; Ensure accuracy of fact, appropriateness of tone and consistency of message in high-level internal and external communications; Work directly and often independently with the Chancellor and the Chair of the Board of Trustees. This requires participation in confidential leadership discussions and access to confidential information.


This position requires:
  • A bachelor's degree in English, journalism, public relations, public policy, political science or a related field or equivalent combination of education and experience.
  • A minimum of three years of communications experience in an education or government setting, with specific experience writing for senior and/or executive leadership.
  • Experience writing and editing according to the Associate Press Stylebook or an AP-based style guide.
  • Ability to function effectively at the executive level in a large and complex organization and to contribute to the overall management of such an organization.
  • Experience producing high-quality documents with Microsoft Word, Microsoft PowerPoint, and Microsoft Excel.
  • Excellent communication skills, both written and verbal.
  • Knowledge of best practices related to the development and implementation of public
relations/public affairs strategy.
  • Ability to exercise a high degree of independence, judgment and discretion.
  • Ability to work under pressure and with short deadlines.
Preferred Skills:
  • A master's degree is preferred.
  • Experience with Adobe Acrobat, Adobe Photoshop and related programs is preferred.
Application Period

Resumes will be accepted until April 12, 2019 or until job posting is removed.

How To Apply

To apply for this posting:
Step 1: Click 'Apply Now'
Step 2: Login or Register (Create Username and Password)
Step 3: Select to apply with resume
Step 4: Upload one file containing COVER LETTER and RESUME. Applicants are required to submit both documents.
Step 5: Provide contact information and verify application information
Step 6: Click 'Submit'

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.


This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

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