Weekend Office Assistant, UFC

Henry Street Settlement - New York, NY3.9

Part-time
Weekend Office Assistant
Department: Urban Family Center (UFC)
Start Date: As soon as possible
Hours: Part Time
Salary: Commensurate with experience

Program Overview: Urban Family Center provides transitional housing and supportive services for families, their children, and survivors of domestic violence. In addition to housing, residents receive on site social services, including individual/group counseling, support groups, family case management, housing search assistance and employment preparation. UFC has a seamlessly integrated, comprehensive on-site social service program that helps residents restore and rebuild their lives while managing their housing crises.

Qualifications:
Associates Degree with at least three (3) years office experience or Business School Certificate with at least four (4) years of office experience required.
Computer literate with strong knowledge of Microsoft Office
Excellent written and oral communication skills
Excellent proofreading and typing skills (40 – 45 wpm)
Excellent interpersonal skills
Ability to interact well, and understand needs of a diverse population.
Professional, courteous demeanor.
Must have good judgment and problem solving ability
Excellent organizational skills
Ability to work independently, and in group setting.
Ability to process information and documentation confidentially
Bi-lingual preferred (Spanish/English)

Responsibilities:
Operate telephone switchboard, and take accurate messages
Perform general office functions such as: copying faxing, filing and mailing all required documents
Light typing and correspondences for social service team.
Responsible for providing customer service to residents and visitors .
Responsible for sorting and distribution all mail and packages accurately.
Responsible for inputting all Homeless Residents into the ACCESS data base
Responsible for inputting all DV residents into the SORTS program immediately after they arrive
Responsible for completing the DV resident’s daily attendance into SORTS program.
Provide Weekly updates and printing of client rosters.
Log all client information into CARES system
Responsible for scheduling laundry appointments for the residents and ensuring accuracy
Maintain resident daily in and out logs.
Print daily signature sheets from SORTS for DV Residents
Function as liaison between the On call worker, staff and outside sources.
Other duties as assigned by supervisor