The CAE Administrative Assistant is an essential part of Client team and will have the opportunity to contribute to the advancement of Client`s medical products and enhance the current product portfolio. Under the general direction of the Corporate CAE Director coordinates critical financial and administrative responsibilities to enhance the overall performance and efficiency of the Corporate CAE group.
Responsibilities and Duties
Responsible for financial operations and budget tracking for the Corporate CAE group. This involves maintaining proficiency and continually expanding knowledge in general accounting practices and CAE tracking tools. This role requires knowledge of purchasing and vendor management systems to create/modify purchase orders and manage budget inquiries, adding vendors and checking on invoice payments and inquiries throughout the year. During month end closing, responsible for financial tracking including external partner communication and entering charges into the CAE database as well as tracking spend against blanket order limits for all external partners. Coordinating with the financial services center to cross charge expenses incurred by projects beyond the allocation. Responsible for annual renewals, accrual/reversal identification and execution, blanket order creation for external hardware/software partners and end-of-year budget close. Due to the large volume of assets needed by the group, this role requires creation of CB-2's, activation of capital assets and monitoring to ensure depreciation is tracked appropriately.
Maintain and track the Corporate CAE group's legal agreements (CDA, MSA, MTA, Purchasing, etc.) and interface with the Legal department and external partners to ensure the proper agreements are in place in a timely manner. In order to keep agreements in compliance, track ongoing spend against consulting contracts.
Responsible for general administrative support for ongoing team needs to enable optimal efficiency and throughput. Organize major Client company-wide events on behalf of the Corporate CAE group, including planning and execution of logistics and internal communications. Understand Client's vision and strategy for Corporate CAE development and work with the group to develop and implement various communication vehicles.
Required Experience, Skills and Qualifications
Minimum of High School Diploma required with associates and/or Bachelors Degree desired.
Minimum of 5 years of experience in a financial or administrative role required. Effective interpersonal and organizational skills required. Experience in general accounting, vendor management, purchasing processes and financial bookkeeping preferred. Knowledge of Microsoft Excel highly desired.
Job Types: Temporary, Contract
Salary: $20.00 to $23.00 /hour