The Department of Electrical, Computer and Energy Engineering (ECEE) encourages applications for a Finance & Administrative Assistant - Part Time 45%. This position will provide operational, finance and administrative support to the ARG lead-faculty, researcher associates, and students. This includes financial management of all research programs and auxiliary accounts, purchasing and accounting, invoicing for internal and external usage of the chamber and other ARG resources, travel and grants management, operation and logistical management, maintenance of the ARG’s website, data collection and processing for proposals and reporting to sponsoring agencies. In addition, this position will provide support to ARG’s postdocs, graduate and undergraduate students, and temporary employee hiring and onboarding. Work is performed with considerable independence.
Who We Are
Electrical, Computer and Energy Engineering at CU Boulder is the premier undergraduate and graduate program in Colorado by reputation, rankings and size. Nationally, we are ranked 22nd among public electrical engineering graduate programs, and 21st among public computer engineering graduate programs by U.S. News and World Report.
Our number of required and elective undergraduate laboratory courses is among the highest of any engineering college in the country. Our students say the hands-on laboratory component greatly enhances understanding of lecture concepts, and industry recruiters confirm that the value of our graduates is definitely increased by their laboratory experiences.
What Your Key Responsibilities Will Be
Finance, Purchasing and Accounting
Conducts financial management of all research programs and auxiliary accounts.
Procures goods and services using either a P-card or purchase order as appropriate ensuring appropriate documentation is attached and providing sole source justification as necessary.
Corrects problems with transactions including sales tax charges, if they arise.
Reviews sole source justification forms and any related documentation to ensure that they are written satisfactorily and determine if they meet PSC guidelines for submission.
Assists vendors with set up in CU Marketplace.
Ensures that speedtypes have sufficient funds, are within project begin and end dates (when applicable) and are appropriate to the type of funds.
Maintains and assemble records for submission to approving authority.
Completes interdepartmental invoices (IN) when purchasing from other campus entities.
Determines the appropriate forms and systems to utilize in order to process procurement transactions accurately.
Manages all cash purchases and reimbursements made by students and faculty from the department ensuring compliance with all regulations for the storage, handling, and depositing of cash, and takes cash deposits to the Cashier’s Office.
Completes wire transfers; assists faculty in understanding the applicable procedures and regulations, and ensures that deposits are made.
Invoices users for internal and external usage of the anechoic chamber and other ARG resources.
Travel and Moving Liaison
Conducts travel documentation/reporting for the entire ARG group.
Assists new employees in obtaining travel cards and provide faculty, researchers, staff, and students with interpretation of travel policies and rules.
Ensures that each traveler has an approved travel authorization on file before processing reimbursements.
Collects and verify appropriateness of receipts turned in for reimbursement and process travel reimbursements/expense reports by assuring accounts have sufficient funds and all known expenses are accounted for.
Ensures travel and expense reimbursements follow department, university, state and federal government policies and regulations, that all accounts have sufficient funds, and reimbursements are applicable and allowable.
Decide whether travel reimbursements are accurate and aligned with proper procedures, and are ready to be submitted for payment. If these standards are not met, the position will determine the best means to communicate with the faculty members, researchers and students in order to correct the issue and ensure timely reimbursement.
Stay abreast of changes to changing rules impacting university travel (i.e., reimbursable mileage rates), disseminate changes to department travelers and incorporate changes into department process and procedure documents as necessary.
Notify and follow up with travelers when a credit card statement is not sufficient and detailed supporting documentation is needed.
Serves as the moving liaison, coordinating moving arrangements, purchase orders, and reimbursements as necessary and appropriate.
Serves as the shipping liaison and communicates directly with FedEx and other shipping companies to ensure efficiency and economy.
Conducts data collection and processing for proposals and reports to the sponsors.
Performs literature search and review for proposals.
Maintains the ARG page on the ECEE department website.
Coordinates all logistics for research visits by sponsors and collaborators.
Coordinates ARG activities including groups meetings and social events.
Arranges student comprehensive and dissertation exams.
Other duties as assigned.
What We Can Offer
Anticipated Starting Salary is $26,910.
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Driven. Be Supportive. Be Boulder.
What We Require
Four years of experience in an occupational field related to the work assigned to the position. Appropriate education will substitute for the required experience on a year-for-year basis.
Must be a current Colorado resident.
What You Will Need
Knowledge of grant accounting.
Strong organizational skills.
Experience with procurement and travel arrangements.
Strong customer service skills with the ability to communicate efficiently and effectively.
Ability to handle multiple interruptions and personalities.
Motivated, proactive, and self-starting.
Planning, problem solving, and organization skills.
Proficiency in Microsoft Office Suite.
Ability to learn and respond quickly to situations that arise on a day-to-day basis.
What We Would Like You To Have
Bachelor's degree from a regionally accredited university.
The ideal candidate will have experience using CU Business Applications, such as HRMS, PeopleSoft Finance, Concur, HCM, CU Marketplace, CU-Data, and/or Cognos.
General understanding of the rules and regulations that drive university processes (e.g. Fiscal Code of Ethics, procurement rules, hiring processes).
Experience in a higher education setting.
Experience with ARG operations and activities.
Experience working in the Electrical Engineering field.
To apply, please submit the following materials:
A current resume.
A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.
You will not be asked to upload references at this time.
Please apply by December 13, 2019 for consideration.
Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu