Access Operations Associate - Neuroscience (Palo Alto)(Part-Time)

Stanford Health Care - Palo Alto, CA (30+ days ago)4.1

Job Description:
***This position is located in Palo Alto. This position is 0.5FTE, 20 hours per week***

Essential Functions

The essential functions listed are typical examples of work performed by positions in this job classification, and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

The functions performed by employees in this job family will vary by level or the area(s) to which assigned, but may include (and not be limited to) the following

Respond to a high-volume of incoming and outgoing telephone calls and faxed referrals
Assist patients in registering, scheduling, changing, and canceling appointments
Facilitate communication between the patient and the physician or clinic
Deliver expert knowledge regarding clinic-specific processes
Accurately document and route calls to the proper department
Identify urgent customer needs or operational issues, and escalate appropriately
Maintain respect and composure when speaking with customers
Efficiently navigate medical records and ensure patient information is up-to-date and accurately entered in the correct location
Communicate with care team and support staff on various patient issues
Meet all regulatory and compliance standards
Deliver high-level of customer service
Follow documented protocols and guidelines
Meet and exceed departmental quality assurance standards
Use reference documents and online knowledgebase tools to clearly articulate accurate information regarding SHC services
Adhere to work schedules including breaks and lunches
Use functionality of the telephone system as required
Other departmental duties as assigned

Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Minimum Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

High school diploma or GED equivalent

Three (3) years of progressively responsible and directly related work experience in a healthcare setting

None required

Knowledge, Skills and Abilities

These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.

Type 40 words per minute
Excellent customer service skills
Knowledge of basic medical terminology
Demonstrated knowledge of proper English grammar in speaking and writing
Effectively listen to resolve patient's/customers inquiries
Maintain respect and composure in stressful situations
Navigate complex software tools and accurately input data
Effecitvely document caller notes into the medical record
Ability to adjust communication to fit the needs and level of understanding of the receiver
Ability to apply business logic to resolve patient/customer issues while managing multiple priorities

Physical Requirements/Working Conditions

Physical Requirements: Ability to sit or stand for long periods of time while speaking with customers over the telephone, and frequently performing desk-based computer tasks.
Working Conditions: Work is primarily performed in an office setting that is adequately lighted, heated and ventilated.

Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job

Category/Description: Category III - Tasks that involve NO exposure to blood, body fluids or tissues, and Category I tasks that are not a condition of employment