Accounts Payable/Purchasing Clerk

Vertex Coatings Inc. - Ontario, CA (30+ days ago)4.0

Ontario based contractor is seeking an Accounts Payable/Purchasing Clerk with the following experience and qualifications:

  • Associates in Business, Accounting or related field preferred
  • 2-3 years of accounts payable/administrative experience is preferred or an equivalent combination of education and experience
  • Excellent professional verbal and written communication skills necessary
  • Proficiency in MS Word and Excel
  • Must be detail oriented, able to multi-task and work independently
  • Proficient in data entry and record management
  • Strong reasoning and independent decision making skills needed
  • Ability to embrace continuous evaluation of systems/procedures for the most efficient uses on an ongoing basis
  • Previous construction industry experience preferred, but not required

Job Description

  • Reviews all invoices for appropriate documentation and approval prior to payment
  • Assists with credit card account reconciliation
  • Assists Accounting Manager as necessary
  • Analysis of vendor accounts and statement reconciliation, as required
  • Processes accounts payable invoices and performs data entry daily
  • Corresponds with vendors and responds to their payment inquiries
  • Prepares purchase orders and coordinates deliveries for supplies, materials and equipment
  • Communicates with field staff daily to place material/equipment orders with vendors
  • Coordinates with vendors to prepare, maintain and review purchasing files and price lists as needed
  • Coordinates "out of town packages" with superintendent. Handles all lodging reservations and distribution of per diem checks for field staff
  • Communicates with shop manager to assist in sundry purchases and small equipment maintenance tracking
  • Works with project managers daily by responding to their inquiries about order status and equipment reservations/cancellations
  • Compares vendor bills to purchase orders in order to verify accuracy
  • Maintains an accurate filing system within the accounts payable and purchasing department

Qualified applicants with a strong work ethic, excellent interpersonal skills and the desire to be a team player are encouraged to respond.

Vertex Coatings Inc. offers a 401K program, vacation and holiday pay and health/dental/vision insurance for all full time employees

Job Type: Full-time

Salary: $17.00 to $20.00 /hour


  • Accounts Payable: 1 year
  • Administrative Assistant: 2 years


  • Associate

Required work authorization:

  • United States