Grant & Contract Administrator

Brown University - Providence, RI (30+ days ago)4.4

Grant & Contract Administrator is a member of the Pre-Award team in the University's Office of Sponsored Projects. The incumbent is expected to provide direct services to faculty, department managers and all members of the research community. Responsibilities include reviewing and approving proposals, negotiating and accepting awards, issuing subawards under Brown prime agreements and participating in the implementation of the electronic grants management system, InfoEd. The Grant & Contract Administrator ensures compliance with research policies of both the University and its external sponsors. S/he is expected to address and resolve all issues that arise during the life of ongoing sponsored projects in a timely manner.

Candidate is expected to serve as liaison between Principal Investigators, Department Administrators, and award sponsors. In addition to proposal review and submission functions, s/he will be the primary point of contact for all substantive changes to grants, contracts, and cooperative agreements. Candidate will be responsible completing and documenting other pre-award functions that may arise during the award period.


BS/BA required; 3 to 5 years of research administration experience including negotiation of sponsored research agreements or equivalent education and experience. Experience in research-intensive university or academic medical center is preferred. Experience participating in a grants system implementation is a plus.
This position requires a candidate who exhibits an engaged and responsible attitude and possesses the ability to work effectively with both faculty and staff members. Key skills of successful candidate will include analytical, critical thinking, planning and organizing, attention to detail and accuracy, excellent follow-through and ability to anticipate needs of the research community including external sponsors.
Knowledge of, NIH eCommons, NSF FastLane,, NASA NSPIRES, Proposal Central and other common eRA portals is expected. Knowledge of InfoEd, Coeus or other electronic grants management systems is strongly preferred. Proficiency in MS Word, Excel and Adobe Acrobat required.
Understanding of “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR 200, Federal Acquisition Regulation (FAR) and Code of Federal Regulations (CFR)” and content, as well as federal and non-federal pre- and post- award guidelines. Familiarity with subrecipient compliance issues including all aspects of subrecipient monitoring as well as international research requirements, cost-sharing, effort reporting, conflict of interest, salary cap. Knowledge of Export Control Regulations and matters including Conflict of Interest in research, the IACUC and IRB process.
Awareness of academic research policies related to federal and non-federal grants and contracts is expected as is ability to review accurately, in detail, grant, contract and all other documents related to research, written procedures and correspondence.
Ability to work well with faculty, department managers and administrators, deans, external agency officials and colleagues within Office of the Vice President for Research. Capacity for high caliber delivery of customer service. Candidate must be self-directed with the ability to prioritize responsibilities and meet multiple deadlines. Excellent verbal and written communication skills, including public speaking, presentation and training. High level of attention to detail and ability to successfully multi-task is required.
Background check: Criminal and Education

Recruiting Start Date:

Job Posting Title:
Grant & Contract Administrator

Office of Sponsored Projects

Grade 10

Worker Type:

Worker Sub-Type :

Time Type:
Full time

Scheduled Weekly Hours:

Submission Guidelines:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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