Location: Must be in Chicago or willing to commute
Schedule: In-Office
Job Overview: We are seeking a reliable and organized Office Clerk to join our team and assist in various administrative tasks and mail-related responsibilities. The ideal candidate will be detail-oriented, proficient in office equipment operation, and able to handle a variety of tasks efficiently. If you have excellent organizational and communication skills, this position offers an opportunity to contribute to the smooth operation of our office.
Responsibilities:
1. Incoming Mail: Receive, sort, and distribute incoming physical mail and medical CD’s promptly, ensuring the proper routing of mail to respective departments or individuals. Handle returned mail by updating addresses or forwarding to the correct recipient. Attach emails and faxes to relevant files.
2. Outgoing Mail: Prepare and process outgoing mail, including certified mail, packaging and labeling, arranging for courier or postal services as required. Maintain postage records and ensure sufficient postage supplies. Prepare and send welcome packets, information, and documentation to new clients, ensuring they receive all necessary materials.
3. Supply Oversight: Monitor office supplies and reorder as needed. Assist with onboarding new hires and securing necessary office and IT equipment.
4. Office Maintenance: Complete basic office tasks as assigned. Ensure a clean and organized workspace, communicating with building management for service as needed.
5. Lead Outreach Video Mailing: Prepare lead outreach materials, including videos and promotional content, ensuring timely delivery and follow up when necessary.
6. Reception: Provide assistance to the Receptionist team as needed, answering calls and routing to appropriate members of staff.
Qualifications:
- High school diploma or equivalent; additional education or certifications a plus.
- Proficiency in basic office software and equipment (e.g., printers, laptop equipment, desktop setups).
- Excellent organizational skills with attention to detail.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively.
- Reliable and punctual with a professional demeanor.
- Prior experience in office administration or a similar role is preferred.
Benefits:
- Competitive salary.
- Comprehensive health and wellness benefits package.
- Professional development opportunities to enhance skills and knowledge.
- Collaborative and supportive work environment.
- Eligible for benefits (full-time employee)
- Health and Dental insurance with employer contribution
- 401K and Profit Sharing with employer contribution
- Paid vacation and sick time
- Tuition reimbursement
Team Fun:
Our office is a warm welcoming place where teamwork, and professional growth are encouraged and rewarded. We know that there is more to being a team than working together so we dedicate time and resources to supporting local charitable causes, firm outings, and friendly competition events.
This Office Clerk position offers the opportunity to contribute to the efficient functioning of our office environment and support various departments with their administrative needs. If you are a proactive and organized individual who enjoys a dynamic work environment, we encourage you to apply and be a part of our team.
Our team is committed to creating an environment which prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
