EXECUTIVE ASSISTANT TO DEPUTY DIRECTOR

State of Arizona - Phoenix, AZ (30+ days ago)3.6


ARIZONA DEPARTMENT

OF ENVIRONMENTAL QUALITY

We are looking for results-oriented, driven individuals with a thirst for problem solving.

connect with us: azdeq.gov LinkedIn

Executive Assistant

Director’s Office

JOB SUMMARY

At ADEQ our vision is to be the number one state in the nation in balanced, leading-edge environmental protection; through technical and operational excellence; and radical simplicity for customers and staff. We are currently looking for employees who are committed to our Agency, passionate to excel in their career and engaged in our mission. Only this caliber of employee will be successful in driving our Agency towards accomplishing our vision.

As the Executive Assistant to our Deputy Director of Operations, you will be the first impression of the Director's Office to the public, Governor’s office, legislators, and international, national and local officials. You are responsible for working with a fast-paced team providing strategic, tactical, logistical, technical and administrative support to the Director’s Office. You will play a key support role in ADEQ’s management system to the entire agency, including scheduling and obtaining materials for a regular cadence of meetings and deliverables. Specific duties include maintaining Director’s Office visual management and supporting visual process performance tools, building standard work for Director’s Office duties, and completing the Arizona Management System monthly deliverables; interacting and providing responses to queries from the Governor's Office, agency heads, legislators and the public. You will also assist the Data Analytic Specialists in generating, analyzing and presenting complex business relationship reports for strategic planning and monthly business reviews, including identification and interpretation of trends and patterns within complex performance based data sets.

Do you think you have the combination of commitment, passion, and talent to help drive this Agency to realizing our vision? If so, apply today. Please attach a writing sample to your resume when you apply. You will be asked to bring documented examples of knowledge, skills and abilities listed in this job posting if invited for an interview.

To learn more about us, our organizational habits known as the ADEQ Way, our culture, and other positions we have open, visit us at DEQ/careers

IDEAL CANDIDATE

Ideal candidate will possess:
  • Bachelor’s degree, with a preference for business or public administration.
  • Minimum six years administrative experience with increasing responsibility, including high level executives.
  • Strong interpersonal conflict resolution and communication skills, and teamwork ethic; excellent writing, organization and editing, analytical and problem solving; and office management skills.
  • Skill in determining level of importance and urgency of phone calls, emails, visitors, etc. for prioritization.
  • Independent thinking and self-starter that likes working with others, comfortable with a fast-paced environment that works well in teams, who is committed to results and works well under pressure.
  • Ability to effectively problem solve; assess and evaluate programs, processes and procedures for continuous improvement; organize and prioritize work activities; manage high level projects; and conduct research.
  • Ability to diplomatically address situations and people, and manage a demanding schedule with daily schedule conflicts.
  • It is critical you are a team player, because all Executive Assistants in the Director’s Office must provide coverage for each other when another assistant is out.
  • Demonstrable experience in office protocol, specifically report and letter writing; scheduling rooms and calendaring large groups; record keeping; travel planning and reimbursement; conference calling; building and maintaining Excel spreadsheets; and correspondence tracking.
  • Knowledge of, or willingness to quickly learn, operations of state government and the Arizona Department of Environmental Quality's organizational structure and responsibilities, including purchasing, reporting, travel, and action item management; administrative and organizational principles; business and public administration practices; applicable state and federal rules and regulations; principles and practices of management and supervision; appropriate data gathering methods and techniques and report preparation; protocol communication with in- and out-of-state agency and private sector; coordinating meetings with high profile figures; appropriate levels of safeguarding, protecting, and releasing confidential public information.
  • Extensive skills in mail, calendar, presentation, word processing, spreadsheet, and correspondence tracking computer applications; planning, research; organization and leadership; management and staff supervision principles and mentoring.
  • Driver’s license required - possession of and ability to retain a current, valid state-issued driver's license.
BENEFITS

Among the many benefits of a career with the State of Arizona, there are:

  • 10 paid holidays per year
  • Accrual of sick and annual leave of 12 and 21 days per year respectively for this position
  • A top-ranked retirement program with lifetime pension benefits
  • A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
  • An incentivized commuter club and public transportation subsidy program
  • We promote the importance of work/life balance by offering workplace flexibility
  • We offer a variety of learning and career development opportunities
Click APPLY to submit your resume

Arizona State Government is an EEO/ADA Reasonable Accommodation Employer.

All newly hired employees will be subject to E-Verify Employment Eligibility Verification.

Having trouble applying for this position? Email [email protected] or call 602-542-4700 for assistance.