Program Spclst IV

DEPARTMENT OF INFORMATION RESOURCES - Austin, TX

Full-time
Program Spclst IV (00007728)

Organization: DEPARTMENT OF INFORMATION RESOURCES

Primary Location: Texas-Austin

Work Locations: Network Security Operation CTR 1001 W NORTH LOOP Austin 78756

Job: Business and Financial Operations

Employee Status: Regular

Schedule: Full-time

Standard Hours Per Week: 40.00

State Job Code: 1573

Salary Admin Plan: B

Grade: 20

Salary (Pay Basis): 4,483.00 - 4,917.00 (Monthly)

Number of Openings: 1

Overtime Status: Exempt

Job Posting: Oct 21, 2019, 11:04:44 AM

Closing Date: Nov 1, 2019, 11:59:00 PM

Description

Job Posting:
#00007728

Opened:
10/21/19

Closes:
11/01/19

Class/Group:
1573/B20

Military Occupation Specialty Code:
Marines-3051; Navy-1515; Coast Guard-33; Army-88H, 92A

FLSA:
Non-Exempt

Number of Vacancies:
1

Division/Section:
COO/NSOC Operations

Salary Range:
$4,483.00 - $4,917.00/ monthly

Duration:
Regular

Hours Worked Weekly:
40

Shift:
Days

Travel:
Limited

Agency Address:
300 W. 15th Street, Austin Tx 78701

Web site:
www.dir.texas.gov

Refer Inquiries to:
Human Resources

Telephone:
(512) 463-5920 or (512) 475-4612

HOW TO APPLY:
Select “Apply Online” to apply for the job at https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
You must create a CAPPS Career Section candidate profile or be logged in to apply
Update your profile and apply for the job by navigating through the pages and steps
Once ready, select “Submit” on the “Review and Submit” page.
Applicants must provide in depth information in the EXPERIENCE & CREDENTIALS section to demonstrate how they meet the position qualifications. Incomplete applications may result in disqualification.

Resumes may be uploaded as an attachment but are not accepted in lieu of the information required in the EXPERIENCE & CREDENTIALS section of the application.

Interview Place/Time:
Candidates will be notified for appointments as determined by the selection committee.

Notice:
Section 651.005 of the Government Code requires males, ages 18 through 25 years, to provide proof of their Selective Service registration or proof of their exemption from the requirement as a condition of state employment.

EQUAL OPPORTUNITY EMPLOYER
The Department of Information Resources does not exclude anyone from consideration for recruitment, selection, appointment, training, promotion, retention, or any other personnel action, or deny any benefits or participation in programs or activities, which it sponsors on the grounds of race, color, national origin, sex, religion, age or disability. Please call 512-463-5920 to request reasonable accommodations.

THE OPPORTUNITY
The Texas Department of Information Resources serves a wide spectrum of customers by providing technology leadership, solutions, and value to State of Texas government agencies, higher education, and local government entities of all sizes to facilitate the fulfillment of their core missions and by leveraging bulk buying power that enables eligible customers to buy IT products and services at aggressive discounts without the need for a lengthy procurement process. DIR is a fast-paced and collaborative environment with highly motivated and engaged employees dedicated to achieving the best value for the state.
This role performs program administration work for DIR warehouse and Communications Technology Services (CTS) operations. Work involves planning, implementing, coordinating, and monitoring inventory/materials for supporting Operational activities. Provides assistance to the Assistant Director of NSOC Operations in day-to-day operations to ensure program efficiency and accurate, timely reporting. Works under the general direction of the Assistant Director with moderate latitude for the use of initiative, discretion, and independent judgment.

WHAT WE DO
The ideal candidate will have the ability to highlight their strengths in the following functions:

Plans, implements, coordinates, and monitors warehouse and support operations consisting of inventory control, safety, administration and facility management. Provides technical assistance for CCTS, TEX-AN, and statewide material and procurement support requirements
Oversees material management activities to ensure stock levels are adequate, products within the inventory are assigned product codes and location numbers as required, and reporting is being accomplished as scheduled. Assists in filling material stock request to support CTS cabling services. Coordinates receiving of merchandise, participates in unloading material shipments; schedules and coordinates deliveries and related activities. Communicates with local customers on issues pertaining to procurement and product availability; communicates with vendors as needed
Collects, organizes, analyzes and/or prepares materials in response to requests for program information and reports. Prepares or assists in preparing other departmental reports as required. Posts data and compiles, reviews, and submits reports on a regular basis as required and/or requested
Reviews inventory and warehouse program area functions and operations, identifies areas of concern and develops plans for improvement. Initiates and assists in the development and/or revisions to existing inventory/warehouse program guidelines, standards, procedures, and rules for management approval; facilitates the implementation of new processes
Assists with annual inventory of state property and works with Accounting staff to ensure proper documentation in Statewide Property System (SPA)
Reviews purchase requisitions and specifications and coordinates processing; monitors activity and productivity, and inventory level data in automated material management and purchasing system
Cross trains employees in warehouse functions, ordering materials, shipping materials, setting up orders for customers and training on all automated systems necessary to track materials. Provide training and support to fellow workers and management and operational functions of the CAPPS system
Performs related work as assigned

Qualifications

EDUCATION:
Bachelor’s degree from an accredited four-year college with major course work in business administration, accounting, public administration, or related field
Additional work-related experience may be substituted for college education on a year-for-year basis. High School diploma required.

EXPERIENCE AND TRAINING:
Minimum of 3 years progressively responsible experience in property and/or inventory management, accounting, or purchasing
Experience using automated procurement and inventory control systems

KNOWLEDGE, SKILLS AND ABILITIES:
Working knowledge of and ability to effectively apply principles and practices of administrative management of local, state, and federal laws and regulations relevant to inventory methods, procedures, accounting, and handling of state property
Working knowledge of basic accounting principles and the ability to effectively apply them in day-to-day responsibilities
Demonstrated ability to work on concurrent tasks while effectively organizing, prioritizing, and coordinating work assignments
Ability to effectively plan, organize, and oversee the work of others; willingness and ability to provide guidance and support
Ability to exercise discretion when working with confidential information
Ability to maintain service-orientation;
Ability to understand, follow and convey brief oral and/or written instructions
Ability to quickly learn and master new applications and systems
Ability to effectively communicate with people of diverse backgrounds and organizational levels, and to establish and maintain effective working relationships with agency management, co-workers and staff, vendors, and customers
Ability to work independently and as part of a team, and to support and contribute to a cohesive team environment
Ability to work under pressure and exacting schedules to complete assigned tasks
Ability to work a flexible schedule to meet required deadlines
Ability to communicate effectively both orally and in writing; ability to exercise courtesy, tact and diplomacy in all communications
Ability to comply with and facilitate all applicable health and safety rules, regulations and standards, and required training
Ability to learn Network equipment, cabling types, standards and functions
Ability to drive state vehicles
Ability to lift items weighing up to 50 pounds without assistance
COMPUTER SKILLS

Proficiency in the use of a personal computer and applicable software necessary to perform work assignments e.g. word processing, spreadsheets (Microsoft Office preferred)
Experience using the Centralized Accounting and Payroll/Personnel System (CAPPS) preferred
OTHER REQUIREMENTS

Regular and punctual attendance
Criminal background and driving record check
WORK ENVIRONMENT

Frequent use of a personal computer, copiers, printers and telephones
Frequent work under stress, as a team member, and in direct contact with others
Frequent standing, walking, sitting, listening and talking
Occasional bending and stooping
Occasional lifting and climbing