Full Job Description
Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.
21037 Comm: Mstr Arts/Humanities
About the Unit
The MA Program in the Humanities (MAPH) is an intensive, interdisciplinary one-year master’s degree program comprised of approximately 150 students annually. MAPH offers students a rigorous academic course of study, providing them with the critical foundations necessary to successfully pursue further graduate work or alternatively to develop humanistic skills that have professional applications outside the academy.
Administration & Management
Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.
Career Track and Job Level
Provides various office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the University to which the support is being provided; ensures the correct functioning of facilities, office and/or business support services. Note that B5 job level is restricted to direct support of an Officer or Dean.
B2: Has developed knowledge and skills through formal training or considerable work experience. Works within established procedures with a moderate degree of supervision.
The job provides business support within established procedures regarding office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies for which the support is being provided by working autonomously within established procedures and practices. Ensures the correct functioning of facilities, office and/or business support services.
1) Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office., 2) Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries., 3) Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies., 4) Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports., 5) Performs other related work as needed.
Reporting to the Associate Director, the Program Coordinator for the Master of Arts Program in Humanities (MAPH) assists students with navigating the various administrative procedures of the degree program. The Program Coordinator is the primary point of contact for all visitors to the MAPH office and is responsible for answering the main telephone. This position manages the office space, coordinates complex calendaring and room scheduling, and assists with managing three staff Mentors. In addition, this position helps to plan and execute various academic and social events, works on projects for alumni engagement, and manages the website and social media work. This role makes discretionary decisions on the basis of confidential information.
1) Point person for information about the Program, organizations, workshops, lectures, and screenings, as well as information about the overall University community including the City of Chicago.
2) Schedule, coordinate and staff various academic and social events; includes weekly social events, career night, student conference, prom, convocation, career, alumni, and many other events as needed.
3) Schedule and take minutes at MAPH Faculty Advisory Board meetings.
4) Collaborate in the design and distribution of marketing materials; schedule campus visits which includes appointments with Mentors, Associate Director, and/or Director; plan other recruitment events throughout the year as needed.
5) Develop and keep the MAPH website current; maintain and develop Program social media (Facebook, Twitter, Instagram, LinkedIn) as resources for the MAPH community and as recruitment tools for prospective students.
6) Oversee the physical space needs of the main office and the Program lounge, including upkeep of office computers/equipment and office supplies; maintain calendars for the main office, events, and Cl110 event space; keeps the community informed of upcoming events.
7) Manage an online calendar to schedule events in Cl110 event space; schedule courses and rooms; maintain good relations with staff in the Registrar’s office and Dean of Students office; schedule rooms for staff, grading and precept meetings.
1) Demonstrated verbal communication skills in English.
2) Clear, concise writing skills coupled with proofreading skills.
3) Skill in using a Mac operating system.
4) Demonstrated administrative and coordination skills.
5) Cultivate strong relationships with a large and varied set of constituencies, such as faculty members, other interdisciplinary units, student groups, alumni, foreign visitors, and representatives of other administrative units.
6) Keep relevant information updated and accurate at all times.
7) Self-starter, highly motivated, take initiative and work in a collaborative manner in a small staff environment and fast-paced office setting.
8) Friendly, professional, helpful, attentive and focused attitude.
9) Willing and able to work events after hours.
10) Familiarity with University of Chicago campus and culture.
Education, Experience, and Certifications
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
1) Bachelor’s degree.
2) Master’s degree in Humanities from MAPH at the University of Chicago.
1) Academic administration.
2) Work directly with faculty or faculty committees.
3) Food service, events planning, customer relations.
4) Work with graduate students.
5) Hire, train, and manage employees.
6) Communications/graphic design a plus.
Technical Knowledge or Skills
1) FileMaker Pro.
2) Website content management systems (e.g. Drupal).
1) Letter of Interest in this Position
3) Reference Contact Information (3)
4) Describe an organizational challenge that you have faced, how you handled the challenge, and what if anything you would do differently.
NOTE: When applying, all Required Documents MUST be uploaded under the Resume/CV section of the application.
Depends on Qualifications
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Remove from Posting On or Before
The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form .
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.