Accounting Specialist

The Christian Village at Mount Healthy - Cincinnati, OH

Full-timeEstimated: $35,000 - $49,000 a year

Position Reports To: Controller

Position Summary:

The Accounting Specialist supports the daily accounting operations of Christian Village Communities by performing accounting duties related to preparing, analyzing, maintaining, and reviewing various accounting and payroll records and reports. The essential functions of this position include accounts payable and payroll for all five entities of the organization.

Accounts Payable:

  • Responsible for maintaining accounts payable by vouchering invoices and preparing checks for all facilities
  • Validates G/L account coding and authorized approver of all invoices
  • Responsible for timely payment of company credit card
  • Maintains filing for accounts payable invoices and reports
  • Maintains vendor records in accounting system
  • Maintains all vendor contracts by facility
  • Responsible for the validation and printing of Form 1099 at year-end
  • Responsible for setting up new year files and storing prior year files

Payroll & Benefits:

  • Prepares and processes bi-weekly payroll in conjunction with Sheakley (PEO)
  • Enters bonus information, retro pay, deductions, etc., through Sheakley payroll software
  • Reconciles and validates the payroll prior to final transmission to Sheakley
  • Collaborates with HR to maintain employee records
  • Collaborates with HR to enter/submit new hire and/or termination information to Sheakley
  • Maintains multiple spreadsheets for payroll and benefit information
  • Uploads and saves reports in company payroll folders
  • Monitors bi-weekly accruals for employee PTO and Sick time for accuracy
  • Uploads PTO and Sick time accruals from Sheakley to NovaTime software
  • Maintains NovaTime software for updates and scheduled holidays
  • Responsible for bi-weekly 403(b) submissions
  • Ensures that all garnishments are submitted to Sheakley in a timely manner
  • Communicates any errors to Sheakley to ensure accurate W2’s
  • Participates in Open Enrollment meetings regarding benefit changes
  • Enters new hires into benefit software based on employee elections
  • Updates all benefit plans for new benefit year/open enrollment

Other Responsibilities:

  • Manages work flow to ensure all payroll and accounts payable transactions are processed accurately, timely, and confidentially
  • Initiates ACH transactions through on-line banking
  • Initiates internal transfers through on-line banking
  • Maintains cash flow balances for each operating account in an Excel check register
  • Completes monthly bank reconciliations for all accounts
  • Assists in the monthly close process to ensure the deadline is met and data is accurate
  • Responsible for general petty cash and gift shop funds, including transaction recording, reconciliations and (gift shop) taxes
  • Quarterly PBJ (Payroll Based Journal) Submissions
  • Responsible for annual reporting of Unclaimed Funds
  • Responsible for ordering office supplies and other items needed in the business office
  • Assists with audits as needed
  • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining professional networks; participating in professional organizations
  • Prepares ad hoc financial and operational payroll reports as needed (i.e., labor distribution; utility analysis; bank fee analysis)
  • Documents accounting and payroll work flow and processes
  • Performs supporting functions for the Business Office as needed

Position Qualifications:

  • Associates Degree in Accounting, Business, or related field with 5 years general accounting experience and a minimum of 3 years payroll experience. Experience with a Skilled Nursing environment preferred, but not required
  • A thorough understanding of the Generally Accepted Accounting Principles (GAAP)
  • Intermediate to advanced skills in Excel required
  • Strong computer skills and experience with accounting and payroll software required; experience with PointClickCare preferred
  • Highly detail oriented and organized
  • Ability to work independently, multitasking, prioritizing projects, and meet deadlines
  • Excellent communication and interpersonal skills
  • Ability to work cooperatively and collaboratively with all levels of employees, management, and external agencies to maximize performance, problem solving, and results
  • Ability to enthusiastically follow and model the CVC mission, vision, and values

Physical Requirements:

The physical demands of this position are consistent with those performed in a normal office environment, including occasional lifting (up to 30 lbs.), carrying, pushing or pulling, and sufficient manual dexterity to operate standard office equipment and ability to use a computer.

Job Type: Full-time


  • Payroll: 3 years (Required)
  • Accounting: 5 years (Required)


  • Associate (Required)


  • English (Required)

Work authorization:

  • United States (Required)