L&I Administrative Assistant 4

State of Washington Dept. of Labor & Industries - Tumwater, WA (29 days ago)3.4

Full-time

Description

An excellent opportunity awaits a skilled administrative assistant! Our Return to Work (RTW) Partnerships program, within the Insurance Services Division, has a great opportunity for an Administrative Assistant 4.

The success of the RTW Partnerships Program contributes directly to our agency's priority of preventing long-term disability and supporting the state's economic well-being. You'll serve as a support member of the program's management team, provide support to the Chief of RTW Partnerships, and coordinate administrative support for all aspects of the program, including the Private Sector Compliance and Outreach Programs, to ensure effective and consistent quality of work.

Some of what you will do:
Provide high-level administration and management support to the Chief. This may include, but not be limited to, calendar and email management, scheduling travel arrangements, arranging meeting and drafting correspondence.
Provide administrative support for the organization and planning of twice-yearly major conference for external service providers.
Delegate assignments to appropriate staff, develop strategies, procedures, and workflows.
Plan and prioritize work and projects, maintain tracking systems, monitor deadlines and project needs.
Research and review policies and procedures, determine if agreements, requests and processes comply with department administrative policies.
Prepare and coordinate routing on fiscal notes and legislative bill analyses and correspondence
Coordinate meetings (including internal and external stakeholders) and provide administrative support
Prepare budgets and request packages
Communicate with various stakeholders, executive managers, and team members

Who should apply?
Administrative professionals with a high school diploma or equivalent and a minimum of one year experience performing as an Administrative Assistant 3 or four years of administrative office clerical experience.

Here's what we're looking for:
A leader by example. Ability to lead, coach, mentor and inspire excellence.
Skilled/Advance level skills using Word, PowerPoint and Excel.
Ability to type 50 wpm with accuracy.
Experience supporting program(s)/business areas involved in large scale project development and implementation and delivery of services.
Working knowledge of: office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices.
Ability to work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech.
Experience coordinating personnel issues such as recruitment, selection, appointment, and promotion
Experience serving as the primary contact in an assigned program area
Knowledge of proper business correspondence construction, including grammar and layout.

In addition to a complete application, the process requires that you include the follow: (Please attach while in the online application process).
Cover letter,
Copy of your on-line 4-minute typing assessment verifying typing speed and accuracy of 50 WPM. (Your application will be considered incomplete without a typing assessment.)

To see a typing assessment that meets the requirements visit http://www.typingtest.com/. Select and take the 4-minute assessment. Take a screen shot of your result, save, and attach during the on-line application process. Please do not send a link.

If you have any questions regarding this announcement, position, agency or difficulty attaching your documents, please contact: Phyllis Gallegos at 360-902-4903 or email at: galr235@lni.wa.gov.

Supplemental Information
This job announcement may be used to fill multiple vacancies. Application review starts immediately and the hiring authority reserves the right to offer the job at any time. It's to your advantage to apply quickly.

Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Prior to any new hire into L&I, a background check, including criminal record history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

To apply, follow the "Apply" link above
Jobs advertised as Open Continuous will be closed without notice. Apply quickly!

We're looking for evidence that you have what we're looking for. Your application materials will be used for deciding who'll be selected for interview.

For more information about the Department of Labor & Industries visit: http://www.lni.wa.gov/
OR
Contact us at: Jobs@Lni.wa.gov

L&I strives to attract and retain a high-performing and diverse workforce in which our differences are respected and valued to better meet the needs of the diverse customers we serve. L&I fosters an inclusive environment that promotes safety, collaboration, flexibility and fairness so that all employees can participate and contribute to their full potential.

This position is represented by the Washington Federation of State Employees (WFSE).

Persons with a disability, who need assistance in the application process, or those needing this announcement in an alternative format, may call (360) 902-5700. Applicants that are deaf or hard of hearing may call through the Washington Relay Service at 7-1-1.

The State of Washington is an Equal Opportunity Employer