STAFF ASSISTANT

Government of the District of Columbia - Washington, DC (30+ days ago)3.3

Full-time

This position will remain open until 10/26/2018 or until filled.

Job summary

The Staff Assistant position is in the collective bargaining unit represented by the National Association for Government Employees (NAGE) and you may be required to pay an agency service fee through direct payroll deductions.

The Metropolitan Police Department (MPD) is the primary law enforcement agency for the District of Columbia. It is the mission of the Metropolitan Police Department to safeguard the District of Columbia and protect its residents and visitors by providing the highest quality of police service with integrity, compassion, and a commitment to innovation that integrates people, technology, and progressive business systems.

This position is located throughout the Metropolitan Police Department. As a Staff Assistant in the District the incumbent is responsible for:

Maintains the supervisor's calendar; schedules and cancels daily meetings/appointments. Utilizes electronic mail to contact and arrange conference calls and meetings; schedules meetings with both internal and external sources/agency representatives. Prepares agendas for meetings and researches materials in advance.

Develops and places reports and papers in order of importance of the study to facilitate the supervisor's review. Attaches pertinent records and regulations; independently calls upon numerous offices for specialized information needed by the supervisor to make decisions, and prepares brief notes on the salient points. Processes incoming and outgoing correspondence, tracks and prepares correspondence, memorandums and complex reports.

Identifies routine problem areas involving personnel and budget and makes recommendations to resolve.

Briefs the supervisor and/or subordinate staff as appropriate.

Performs data entry and enters and extracts information of various and different sources. Answers the telephone and greets visitors to the office.

Maintains and keeps files and record information current, destroys obsolete records in accordance with guidelines.

Provides procedural and administrative support on special projects; conducts research and prepares a report of findings.

Receives and reviews reports and operational matters for response of the supervisor.

Contacts appropriate Departmental officials and/or other government agency representatives to exchange information, obtain facts, or clarify information.

Performs a variety of non-recurring assignments, which requires a high degree of technical and administrative skills, confidentiality, and knowledge of Departmental goals and objectives.

Provides administrative processes and procedural guidance to clerical personnel within the immediate office and as appropriate to subordinate offices.

Performs other related duties as assigned.

Qualifications

Thorough Knowledge of office routines and administrative procedures.

Practical knowledge of basic personnel regulations and budget procedures.

Skill in the operation of a personal computer and the applications of software such as Microsoft Word, Excel, and PowerPoint.

Demonstrates the ability to communicate effectively both orally and in writing.

Must possess and maintain a valid driver’s license.

A criminal background including criminal history and credit check are required for positions within the Metropolitan Police Department.

Licensures, Certifications and other requirements

N/A

Education

College degree preferred.

Work Experience

One full year of specialized experience equivalent to the GS-08 level in the District and/or Federal service. Knowledge and experience working in direct support of administrative or related work that is primarily of an administrative nature.

Work Environment

A majority of the work is conducted in the office, but some field work may be required. The Metropolitan Police Department is a 24-hour/7-days a week operation. Your position may be deemed an Essential Position, and you may be subject to working non-traditional work hours including rotating shifts, shift work, days-off, weekends and holidays.