Full Job Description
Job Number: 347091
Department of Water Management
Number of Positions: 1 Full-Time
Under direction, manages and directs the development, processing and administration of procurement and contract management functions for a major City department.
Implements procurement and delegate agency contracting policies and procedures.
Assigns and reviews the work of staff to ensure compliance with standards and procedures established by the Department of Procurement Services (DPS).
Directs research and development of end user requirements and specifications for Requests for Proposals (RFPs) and bids to be advertised.
Directs staff in working with department managers to draft contract specifications, compile contract documents and negotiate terms and conditions with vendors, when applicable.
Negotiates or drafts contracts for professional services evaluation committees.
Drafts evaluation criteria for RFP evaluation committees.
Serves as a voting member of evaluation committees for department specific and citywide RFPs.
Oversees the negotiation and monitoring of disadvantaged, minority and women owned business enterprise (DBE/MBE/WBE) programs.
Supervises staff responsible for the preparation, processing and compiling of delegate agency contracts.
Maintains a contract database to manage the expiration and renewal of contracts in a timely manner to avoid service interruption to the department.
Reviews completed contract packages for appropriateness, completeness and conformance to established policies and standards and forwards to oversight departments for approval.
Directs the review of bids submitted by vendors and the selection of the lowest responsible bidder.
Confers with staff on the effectiveness of contract terms and conditions, renegotiates requested changes with vendors and prepares contract amendments.
Represents the department on contracts, provides justification for non-competitive bid requests and attends Non-Competitive Review Board (NCRB) meetings.
Reviews, negotiates, and monitors contractual agreements to ensure the efficient acquisition of equipment, materials, products, and services for a department (e.g., non/construction, sewers, capital projects).
Monitors vendor performance to ensure compliance with contract terms and conditions.
Resolves vendor compliance issues and escalates to appropriate parties when necessary.
Analyzes and evaluates bid specifications, tests, reports, and other relevant data.
Monitors contract award process.
Conducts research and benchmarking to identify contracting opportunities that will increase or improve department operating efficiencies.
Acts as a liaison to DPS, vendors and departments involved in the contract process to expedite or resolve problems.
Confers with the Law Department, Risk Management and AIS to ensure that specifications and contracts are consistent with City and State statutes, ordinances and policies.
Oversees the maintenance of contract records and files.
Reports on the status of contracts and budgetary reports relative to contract spending.
Prepares financial status reports for capital improvement projects.
Prepares letters, memoranda and other correspondence or edits staff correspondence for submission to department executive staff.
Develops, coordinates, and finalizes complex contractual funding and financing arrangements.
Verifies the delivery and receipt of contracted products and services.
Monitors staff productivity levels to ensure continuity of services and commodities for department operations.
Attends and conducts pre-bid conferences, bid openings, delegate agency roundtables, and potential vendor site visits, as needed.
Performs related duties as required.
NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.
Location: Jardine Water Purification Plant - 1000 E. Ohio Street
Work Hours: 8:30 AM to 4:30 PM
Days Off: Saturday and Sunday
THIS POSITION IS IN THE SENIOR EXECUTIVE SERVICE
Graduation from an accredited college or university with a Bachelor's degree plus five years of work experience in the development, negotiation, and administration of procurement contracts; or an equivalent combination of education and experience.
Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.
Education & Employment Verification - Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
NOTE: You must provide your transcripts or diploma, professional license, valid State of Illinois driver's license, or training certificates at time of processing, if applicable.
Please note, all positions with the City of Chicago close promptly at 11:59pm Central Daylight Time (CDT). Applications for this position will be accepted until 11:59 p.m. CDT on 05/11/2021. No exceptions will be made.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.
Preference will be given to candidates possessing the following:
Previous work experience advising and consulting managers regarding contractual rights and obligations
Previous work experience developing RFPs and RFQs.
Previous work experience requiring the development, negotiation, and administration of procurement contracts.
Previous work experience reviewing and monitoring bid specifications, contact terms and provisions, tests, results, and reports.
Previous work experience reviewing and preparing public safety goods and services related contracts.
Proficiency requiring the knowledge of government regulations pertaining to the acquisition of equipment, products, and services.
Proficiency using procurement related software systems.
Proficiency using Microsoft Office applications.
Previous service in the Armed Forces of the U.S. on active duty continually for six months and have not been dishonorably discharged.
VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering “yes” or “no” to the question on the online application that asks, “Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?” In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 (Member Copy-4) to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationary stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationary verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.
Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation request.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago
Lori E. Lightfoot, Mayor
Job Posting: Apr 27, 2021, 12:00:00 AM | Closing Date (Period for Applying) - External: May 11, 2021, 11:59:00 PM
BU: 20 | Salary: Up to $93,864/Annually Pay Basis:Yearly