We are currently seeking an enthusiastic Executive Assistant & Office Manager to be the welcoming face of Resonate and support our Executive team. This role is critical to the daily success of our company and is one that supports all employees. This role combines traditional Executive Assistant tasks with Office Management and Event Planning. As Resonate’s EA, you will be responsible for providing administrative support to Resonate’s Executive Staff in a professional, efficient, and confidential manner. As Office Manager, you will own all office management functions to ensure that our offices have what they need to be productive and efficient, as well as support the greater G&A teams (Human Resources and Accounting) on a day-to-day basis. This role will also own the planning of company events for our employees.
The ideal candidate must be exceedingly motivated, enthusiastic, well-organized, detail-oriented and must maintain a sense of urgency and exceedingly high standard of customer service. He/She thrives amidst the challenges of a fast-paced, start-up environment. If you are an engaged team-player, we want to hear from you.
Manage and coordinate various duties for C-Level Executives, including but not limited to:
Manage daily calendars and coordinate planning of internal and external meetings and/or conference calls
Make travel arrangements including airlines, hotels, and meeting itineraries
Complete and track monthly expense reports
Arrange and prepare for all Board meetings
Maintain all communication with Board Members’ EAs to schedule regular meetings
Serve as the company Receptionist, answer phone, greet guests, pick-up and deliver mail.
Maintain an orderly and professional office environment every day, including conference room and supply room.
Assist, lead and/or coordinate various and assorted events, including bi-annual company events, quarterly board meetings, and other projects as needs arise.
Manage office logistics for all 3 Resonate offices (Reston, DC and NYC).
Responsible for ordering office supplies for all 3 Resonate offices.
Manage office and kitchen supplies, ensuring adequate amount of supplies on hand and available to all employees at all times. This includes maintaining the organization of supplies to know when volume is low.
Maintain and work within set budgets for office supplies and all company events planned.
Support Accounting team with weekly/monthly processes including, but not limited to:
Maintaining records of spending on Corporate Amex accounts
Assist with signing and mailing of bi-monthly A/P check runs
Maintain records, contact management/storage, and files for executives and other departments.
Assist other teams with ad hoc projects, as needed.
Order lunch for weekly meetings as needed.
Qualifications & Experience Requirements
Strong interpersonal skills and demonstrated commitment to customer service.
Perform tasks with a positive and cooperative attitude.
Excellent time management skills, with ability to juggle multiple priorities and complete tasks on time.
Self-starter, able to work effectively both independently and as part of a team.
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
Demonstrates proficient oral and written communication skills.
Attention to detail and adept at problem-solving.
Ability to work in a fast-paced environment, at times juggling many initiatives at once.
Bachelor’s degree preferred and/or equivalent work experience a must.
Resonate is a pioneer in Consumer Intelligence Marketing, delivering deep consumer understanding, dynamic insights and analysis in a simple-to-use SaaS platform. Leading consumer brands, advertising agencies and political and advocacy organizations have used Resonate to understand the Human Element, a holistic understanding of their customers and prospects, that extends beyond demographics, psychographics and behavioral data. We uncover the why that drives the what behind consumers’ decisions to buy or support certain brands, products or causes. Resonate conducts the most extensive U.S. consumer survey and the Resonate Platform contains insights on more than 10,000 attributes representing 185 million U.S. adult consumers.
Resonate offers a unique opportunity to people who want to grow and shape the future of the industry. We’ve been named a Top Workplace by both The Washington Post and VA Business Magazine multiple times. We’ve also been recognized for our consistent growth as part of the Inc. 5000 list five years in a row and by industry-leaders for our game-changing approach to understanding people.
Resonate is privately held and backed by Revolution Growth, Greycroft Partners, and iNovia Capital. Resonate is headquartered in Reston, VA with offices in New York City, and Washington, D.C. Be a part of the team that changes the industry!
Find out more about our story at www.resonate.com.
Resonate offers a competitive compensation and benefits package.