DHSEM Visual Communications Specialist

State of Colorado Job Opportunities - Centennial, CO3.6

Full-time
Department Information
THIS POSITION IS OPEN TO CURRENT STATE OF COLORADO RESIDENTS ONLY

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

Visit our website to learn more about the work we do to keep Colorado safe!

ABOUT THE DEPARTMENT
The Colorado Department of Public Safety (CDPS) consists of five Divisions: Colorado Bureau of Investigation (CBI), Colorado State Patrol (CSP), Division of Criminal Justice (DCJ), Division of Fire Prevention and Control (DFPC), and the Division of Homeland Security and Emergency Management (DHSEM). The Executive Director's Office (EDO) provides administrative and management services to the operating divisions of the department.

This position is located within the Division of Homeland Security and Emergency Management (DHSEM). DHSEM is a consolidated Emergency Management and Homeland Security team. The Division's mission is to lead and support Colorado's efforts to prevent, protect, mitigate, respond to and recover from all-hazard events.

The Division is comprised of the Director's Office, Office of Emergency Management (OEM), Office of Grants Management (OGM) and Office of Prevention and Security (CIAC).

WHY JOIN US

Our employees are proud of their work and believe their work is important and valued by the public.

Our supervisors do a great job managing employees, providing clear expectations, treating employees with respect and providing timely feedback.

We value a high work-life balance.

CDPS is an equal opportunity employer. We welcome diversity of backgrounds and ideas.

In addition to rewarding meaningful work, we offer a competitive benefits package that includes:

Excellent work-life programs, training, and professional development opportunities;

Retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;

Medical and dental options (for permanent employees and their dependents).

Short and optional long-term disability coverage

10 paid holidays per year plus vacation and sick leave.

Employee Assistance Program (C-SEAP) available in every region of the state.

Subsidized RTD FlexPass and free parking at most work locations.

Reduced college tuition (CSU Global, DeVry University, University of the Rockies)

CDPS Tuition Reimbursement Program.

Life insurance that includes legal resources and discounts.

For a complete review of the benefits we offer, please click on this link.

Description of Job
INFORMATION ABOUT THE WORK UNIT

Communications Support Unit:
This unit provides internal communications and graphic design /marketing support to the division. This section supports the DHSEM intranet, employee newsletter and information sharing, staff meetings and other branding and marketing division needs.

POSITION DUTIES
Provides technical and marketing assistance to all program areas within the division. Leads the graphic design needs of the division including the design, layout, printing and dissemination of official division items such as: annual report, director briefing books, fact sheets, brochures, strategic plans, conference materials, and other divisional reports as needed to share the DHSEM brand and identity. Designs templates and standardized forms and materials used within and across programs in the division. Develops and ensures use of standard organization identity products. Provides technical and graphic design assistance to all program areas for creating documents and materials to be used in communicating with external partners and stakeholders. Assist with the writing and dissemination of the DHSEM Update, Grapevine Newsletter and other divisional newsletter or regular communication as requested. Provides assistance to conferences supported by the division including the Colorado Emergency Management Conference and the CEPC Conference

Develops products and publishes information to inform the DHSEM internal audience including division employees, department staff and other state agencies. The projects and information will cover the full span of divisional offices from emergency management to preparedness and the CIAC to the Director's Office. The Internal Communications Specialist uses intranet or websites, email, digital communications, photography, videos and other technology to channel information. The position will establish and maintain distribution and notification lists. Helps provide multiple channels for stakeholders to add content and improve internal communication. Plays a key role in the design, development, and distribution of relevant internal information and materials. Supports the internal steady-state and crisis-state communications under the direction of the program manager. Is the primary division records representative as the CDPS Records Liaison Officer. Coordinates the quarterly DHSEM Town Hall meeting agenda, video recording and presentation information as well as the annual DHSEM staff meeting information and communication needs. Assists in development of the division communications plan, strategic plan and homeland security plan related to communication efforts.

Provides branding and internal communication guidance to division. Provides other division support and assistance as requested to meet agency needs. These assignments will include, but are not limited to: acting as division records management liaison, providing administrative support to meetings, events or stakeholder groups. This includes support to division committees and policy needs related to these committees. Assists with coordination of DHSEM strategic communication meetings, trainings commitment and other requests for internal and external support.

As directed, provides pre-disaster support to the State Emergency Operations Center training and exercise program up to 10% of time. During a state declared disaster, provide operational support to the State Emergency Operations Center as directed.

When directed, assumes assigned role as member of the State Recovery Task Force until relieved by Task Force Leader or Director, DHSEM.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Applicants must be a resident of the State of Colorado at the time of application to be eligible to apply.

Education and Experience
Bachelor's degree from an accredited institution in communications, public administration or equivalent field and two years full time experience creating professional multi-media marketing materials for business communication purposes.

Substitutions
Full time experience working in a closely related field may substitute for the degree requirement on a year-for-year basis.

Preferred qualifications
Three years working with multi-faceted government agencies.
Three years experience working with policy leaders or committees providing public support and management.
Three years experience coordinating executive level committees.

Required competencies
Excellent verbal and written communication skills.
Fluency using Google Apps technology, Adobe Creative Cloud graphic design programs, Microsoft computer software, Sharepoint and Drupal websites.

Conditions of employment
Requires successful completion of a background investigation that will include a polygraph and fingerprinting.
Requires ability to be on call 24/7 to work during disasters or other emergencies.
Requires the ability to travel statewide on occasion to attend meetings/training and visit stakeholders/partners/subrecipients.

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

ADAAA ACCOMODATIONS:
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact CDPS Human Resources at 303-239-4427 or CDPS_HR@state.co.us at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Supplemental Information
THE ASSESSMENT PROCESS
Part or all of the assessment for this position will include a review of your application material. Applications will be reviewed to determine if you meet the minimum requirements for the position. Your application materials may also be used to assess and rank applicants who meet the minimum requirements, to determine a top group for additional assessment, or to establish an eligible list for referral to the hiring manager for final consideration. Because of the above, it is imperative that your application materials be complete and accurate to demonstrate your specific qualifications as they relate to the duties and qualifications described for this position.

Applicants that meet the qualifications as listed on this announcement will be invited to complete the first step of the exam process, which will be submitted electronically and due by January 30, 2019. The top group from that assessment will be invited for interviews, tentatively scheduled for February 7th or 8th, 2019 in Centennial, CO.

If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.