Administrative Professional 2 (20039192)

State of Ohio Jobs - Twinsburg, OH

Full-time
Primary Location: United States of America-OHIO-Summit County
Work Locations: Ohio EPA Northeast District Of 2110 East Aurora Road Twinsburg 44087
Organization: Environmental Protection Agency
Classified Indicator: Classified
Bargaining Unit / Exempt: Bargaining Unit
Schedule: Full-time
Compensation: 18.59
Unposting Date: Oct 28, 2019, 10:59:00 PM
Job Function: Clerical & Data Entry

Agency Contact Name: Employee Services

Agency Contact Information: 614-644-2100

Administrative Professional 2 (20039192)
(190006G0)

Job Duties

Relieves management of routine administrative duties, makes recommendations regarding division and administration program activities and assists in developing new procedures related to established program policy. Researches and analyzes material, information and programs through the use of compliance tracking databases and gathers, assembles, and evaluates results of sampling and operational reports of public water systems to meet Ohio EPA's obligation to monitor public water systems compliance with Ohio regulations and the National Primary Drinking Water Regulations. Assists in scheduling and coordinating report generation, accuracy and completeness reviews. Utilizes databases to generate summary reports; prepares draft letters and violation notices; performs ad-hoc queries; responds to special requests from management, staff, Agency personnel or the public as required regarding database or other information.

Manages the business functions for management by monitoring the budget, preparing payroll, preparing and processing biweekly time tracking, purchase orders, bills, purchases, supplies and equipment. Keeps fiscal and personnel records. Tracks and processes reimbursements. Tracks and distributes mail. Maintains division filing system and archives. Follows file retention schedule for purging documents. Assists with scanning documents into eDocument management system and providing eDocuments for file reviews.

Performs public relations duties. Responds to public records requests, researches and responds to inquiries and complaints, furnishes information and explains program to the public and regulated community. Updates agency website for public advisories.

Provides assistance, support and back-up to District Central Support, divisions and other Administrative Professional 2s throughout the district on administrative or division specific administrative duties as requested by District management (e.g., copying, scanning, mail processing/distribution, tracking, file maintenance and filing, front desk coverage, file reviews, data entry, review and entry of applications and reports, preparation, review and processing of letters, inventory maintenance; purchasing revenues, account receivables and account payables). Supports duties may include the use of Agency and division-specific software applications.

Qualifications

Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.

  • Or 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field.
  • Or 6 mos. exp. as Administrative Professional 1, 16871.
  • Or equivalent of Minimum Class Qualifications For Employment noted above.
Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*. Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators). Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; compose directives, memos & other publications; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral.

(*)Developed after employment

Location
Northeast District Office, 2110 E. Aurora Rd., Twinsburg, Ohio

Division/Office
Division of Drinking and Ground Waters

Compensation
Compensation for this position starts at step 1 of the pay range $18.59 hourly with the potential to advance in pay after 6 months.

EDUCATIONAL TRANSCRIPT REQUIREMENTS:
Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript if selected for an interview. Failure to provide the transcript at the time of the interview will cause the applicant to be eliminated from further consideration.

Please note that a transcript is considered “official” only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution’s website will not be accepted. Ohio EPA reserves the right to assess the academic credibility of an educational entity’s award of a putative degree.

REFERENCES:
All applicants that are selected for an interview will be required to provide at least three professional references at the time of the interview.

Background Check Information

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.