This position entails mainly tasks that are technical and diverse in nature and requires that capacity of independent judgment and action to accomplish program goals. The normal workweek is 40 hours, worked Monday through Friday, but hours may vary to meet the needs of the site. Ultimately responsible for all aspects of site activities.
JOB TITLE SUMMARY
The Site Manager is the individual crucial in the role of ensuring the smooth day-to-day operation of the site. The Site Manager balances business concerns with what is good for the children and provides leadership and direction to the staff responsible for providing safe and healthy care for the children. The Site Manager directly supervises Teachers, Teacher Assistants, Cooks, Cook Assistants, and other front-line site staff.
ESSENTIAL JOB FUNCTIONS
- Works collaboratively with site staff to ensure all Head Start Performance Standards, The Head Start Act, and TDFPS Minimum Standards are implemented as set forth in the SPCAA Head Start and Early Head Start policies and procedures.
- Ensure all program areas are integrated (education, nutrition, mental health, health, disabilities, and transportation)
- Ensure that records of enrolled children, families and site staff are maintained.
- Ensure the maintenance of a safe and healthy indoor and outdoor environment at all times.
- Provide for or arrange for any technical assistance needed by staff to allow them to effectively perform job duties
- Maintain up to date knowledge of Head Start Performance Standards, Child Care Licensing Regulations, child development concepts, social services, parent involvement, health, family services, services to children with disabilities and other applicable laws and regulations required to ensure program compliance
- Disseminate information to staff in a timely and effective manner
- Conducts site staff meetings and parent committee meetings including orientations and special events
- Ensure that all United States Department of Agriculture (USDA) paperwork is properly completed by nutrition staff
- Promote Parent Engagement Activities and site parent involvement
- Ensure that needs of children and families are met
- Ensures the funded enrollment of children within licensed site
- Ensure all postings are up to date and complete
- Ensures the site is maintaining required supervisor of children and child/staff ratios at all times.
- Capture, value, and appropriately document In-Kind, non-federal share
OTHER RESPONSIBILITIES OR JOB REQUIREMENTS
- Site Manager must designate a qualified staff person to be in charge of the site in his/her absence. The designated staff must know they are in charge and for how long, know their responsibilities while they are in charge, have access to all essential information to communicate with parents and state and local authorities as needed, and have the authority to direct the Center in compliance with minimum standards. All staff must know who is in charge in the Site Manager’s absence.
- Ensure time sheets are accurate and completed in a timely manner
- Responsible for accurate completion and review of all performance evaluations of staff supervised by this position
- Ensure that all staff has assignments that match their skills, abilities and training
- Keep adequate inventory of supplies to effectively accomplish site actives. Requisition needed supplies, equipment, or other needed items
- Ensure that accident and illness reports are submitted accurately and in accordance with established timeframes
- Ensure that qualified substitutes are called as necessary to meet minimum standards
- Work with family support worker to ensure family needs are met
- Fill in for any site staff where the need arises. May assist at other sites or offices as needed
- Responsible for reporting to their immediate supervisor or designee, if they witness or see anything present or anyone not following the SPCAA procedures or processes that place a person or program records at risk
Site Managers hired after December 1, 2016 will be preferred to hold a baccalaureate degree, due to the extensive knowledge some staff may possess of the Head Start/Early Head Start requirements, staff who have been placed as Secondary Site Manager Designee or Interim Site Manager may qualify with SPCAA Executive Director approval.
Current Site Managers who do not hold a Baccalaureate or Associate’s degree are encouraged to obtain a Baccalaureate degree, related to one or more of the disciplines they oversee.
- Be at least 21 years of age
- Have supervisory experience
- Excellent communication and organizational skill required
- Available for night and weekend work as needed.
- Able to obtain and maintain First Aide and CPR certifications
- Must be able to pass regular criminal history checks
- Must comply with the Health Requirements and Preventative Health Practices procedure
- Computer and technology skills to effectively use: word processing software, spreadsheet format, e-mails, internet and other necessary programs
- Must be willing to take and pass a drug/alcohol test and comply with the “Drug Free”: Agency Policy
- Working with children is physically and emotionally demanding work, requiring patience and energy.
- Occasional adjustments of office/classroom furniture
- Occasional pushing, pulling, lifting and/or moving up to 25 pounds
- Regularly required to sit for extended periods of time
- May require long periods of standing or walking
- Occasional bending or squatting required