Flight Coordinator

Life Time Fitness - Chanhassen, MN (30+ days ago)3.6


The flight Coordinator will report directly to the Director Aviation Services with duties to include:
  • Establishing working relationships with executive officers
  • and their assistants
  • Coordinating trip logistics for flight crew and passengers
  • to include catering, hotel ground transportation and
  • special requests
  • Arranging catering services in accordance with company
  • and passenger requirements
  • Maintain Aircraft stock and presentation on aircraft
  • Coordinating aircraft handling with fixed based operations
  • Scheduling and planning executive travel on the company
  • aircraft in compliance with FAA and company regulations
  • Mastering and maintaining computer software
  • related to flight dispatching and logistic support
  • Maintaining department records to include flight, manifest,
  • maintenance, insurance and personnel, to ensure
  • accurate reporting, currency and accounting issues
  • Being available for after hours/weekend/holiday calls to
  • schedule aircraft, update flight information or provide assistance
  • to flight crew or passengers
  • Ensuring that aircraft schedules meet with any airport/
  • airspace restrictions
  • Maintaining inventory of charts and related material for
  • flight crew
  • Providing and maintaining excellent customer service to
  • all customers, internal and external
  • Monitoring and tracking crew and passenger passport
  • and visa expirations to ensure no interruption of international
  • travel occurs
  • Preparing trip packets for domestic and international
  • flights
  • Maintaining and updating aircraft and crew schedules
  • Establishing and maintaining relationships with outside
  • vendors to include logistical support, i.e., fixed based
  • operators, handlers, ground transportation, caterers, detailers etc.
  • Performing dispatch brief and debrief with flight crews to
  • share information regarding passenger needs or requests
  • Managing contract employee records and compliance
  • Negotiating discounts with fuel providers and contract
  • fuel companies to demonstrate measureable cost savings
  • Maintaining a flight following system to ensure passenger
  • needs are met during all phases of travel
  • Participating with internal/external audits
  • Acting as effective liaison between management and
  • flight crew
  • Interfacing with flight crew to advise of passenger needs
  • or requirements
  • Coordinating scheduled and non-scheduled aircraft maintenance
  • with the maintenance department manager
  • Scheduling flight crew to ensure compliance with company
  • and FAA regulations regarding currency, flight and
  • duty times, including balancing workloads and ensuring
  • work/life balance
  • Providing administrative support to the department
  • Maintaining passenger profiles to ensure accurate and
  • current information
  • Coordinate aircraft detailing

Primary LocationMN-Chanhassen - COR - Corporate

Schedule Full-time

Shift Day Job